Executive Office Assistant / Executive Office Assistant

About Us

We are a non-profit association of professionals focused on Therapeutic Products, integrating cutting-edge digital technologies while enhancing our commitment to ESG (Environmental, Social, and Governance). Our team is passionate about making a meaningful impact, and we are looking for a motivated assistant to support our administrative needs.

Location

Remote (only candidates with a valid work permit for Switzerland will be considered)

Time Commitment

10-20%

Responsibilities

• CRM Management:
  • Maintain and update the association's CRM database
  • Ensure accurate and up-to-date contact information
  • Support the preparation and distribution of invoices and mailings
• Personnel Documentation:
  • Assist in creating and maintaining personnel files, including tax declarations and pay slips, according to applicable legal and organizational requirements
• Document Administration and Archiving:
  • Organize and archive documents and records according to the association's document management system
• Event Organization Support:
  • Assist in the planning, coordination, and execution of events
  • Manage event logistics, including venue bookings, attendee lists, and materials
• Communication and Coordination:
  • Handle general inquiries and communicate with members, partners, and other contacts of SwAPP
  • Schedule and coordinate internal/external meetings, preparing agendas and minutes
• Financial Administration Support:
  • Assist with basic bookkeeping tasks and financial tracking
  • Support fundraising initiatives and grant applications

Required Skills and Qualifications

• Proven experience in administrative roles
• Proficiency in CRM systems and MS Office Suite
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Attention to detail and a proactive attitude
• Ability to work collaboratively
• Excellent command of English

Preferred Skills and Qualifications

• Experience with tax declarations, pay slip creation, and other personnel documentation
• Event organization experience
• Basic proficiency in German is useful for the role
• Familiarity with document management systems

What We Offer

• A supportive and passionate team
• Opportunity to gain hands-on experience in a non-profit environment

How to Apply

Apply online using the form below. Only applications matching the job profile will be considered.