Job ID
REQ-10064284
Date Posted
Dec 09, 2025
Location
Basel, Switzerland
Relocation Support
This role is based in Basel, Switzerland. Novartis is unable to offer relocation support; please apply only if you are accessible.
Summary
Step into a role where your organizational excellence and proactive mindset will directly support strategic leadership across international teams. As the Executive Assistant to the International NS Head, you will be at the heart of global initiatives, ensuring seamless operations and enabling high-impact decision-making. This position is more than just administrative; it's a chance to shape how Novartis delivers innovation and collaboration across borders.
About the Role
Key Responsibilities
- Provide executive-level administrative support to the International NS Head and team.
- Coordinate complex scheduling across global time zones for meetings and trainings.
- Organize logistics for international business travel and submit expense reports.
- Manage on-site, off-site, and virtual meetings with precision and discretion.
- Lead administrative projects with defined scope, timelines, and deliverables.
- Streamline and optimize administrative processes for improved team efficiency.
- Act as a liaison for departmental guidelines and services across internal teams.
- Maintain confidentiality while handling sensitive information and communications.
- Support cross-functional collaboration and contribute to special initiatives.
- Model Novartis values through proactive ownership and operational excellence.
Essential Requirements
- Proven ability to manage multiple priorities with efficiency and professionalism.
- Strong organizational skills and attention to detail in a fast-paced environment.
- Excellent verbal and written communication skills across diverse audiences.
- Demonstrated discretion in handling confidential and sensitive information.
- Bachelor's degree or equivalent professional experience.
- Advanced proficiency in MS Word, Excel, and PowerPoint.
- Ability to work independently with minimal supervision.
- High tolerance for deadlines and conflicting priorities.
Desirable Requirements
- Experience supporting senior leadership in a global, matrixed organization.
- Proven ability to manage cross-cultural interactions and foster inclusive collaboration.
Benefits
Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: Novartis Life Handbook
Commitment to Diversity & Inclusion
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
Accessibility and Accommodation
Novartis is dedicated to providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process or to receive more detailed information about the essential functions of a position, please send an email to inclusion.switzerland@novartis.com and let us know the nature of your request along with your contact information. Please include the job requisition number in your message.
Why Novartis?
Helping people with disease and their families takes more than innovative science. It requires a community of smart, passionate individuals like you, collaborating and inspiring one another to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? Learn more about us here.
How to Apply
Apply online using the form below. Only applications matching the job profile will be considered.
Job Details
- Division: International
- Business Unit: Marketing
- Functional Area: Facilities & Administration
- Job Type: Full-time
- Employment Type: Regular
- Shift Work: No
Work locationBASEL, Switzerland