Exams Invigilator / Exams Invigilatrix

Job Purpose

The Exams Invigilator plays a crucial role in maintaining the integrity, confidentiality, and security of the external examination process.

Key Tasks and Responsibilities

• Conduct examinations in strict adherence to the regulations and guidelines of Aiglon College and the relevant exam boards, including International Baccalaureate (IB), Joint Council for Qualifications (JCQ), and Cambridge International Education (CIE).
• Ensure all candidates have an equal opportunity to demonstrate their abilities.
• Safeguard examination materials before, during, and after examinations.
• Prevent potential candidate malpractice and administrative errors.

The Invigilator is required to:

• Declare any previous invigilation experience and any current maladministration/malpractice sanctions.
• Understand and implement school policies and procedures, especially those related to child safeguarding.
• Confirm availability in advance of major examination periods.
• Maintain a good level of knowledge of current exam board regulations and guidelines by studying all materials provided by the Exams Officer.
• Complete relevant online invigilator training before the start of each new academic year as directed by the Exams Officer.

Main Duties in Detail

Before Examinations

• Report to and be briefed by the Exams Officer prior to each exam session.
• Keep confidential exam question papers and materials secure before, during, and after exams.
• Ensure exam rooms are set up according to the requirements.
• Admit candidates into exam rooms under formal examination conditions.
• Give full attention to conducting the examinations properly.
• Identify and seat candidates according to the required arrangements.
• Distribute the correct question papers and exam materials to candidates.
• Instruct candidates in the conduct of their exams.
• Address candidate questions.
• Start the examinations.

During Examinations

• Supervise and observe candidates at all times and remain vigilant throughout examinations.
• Maintain minimum disruption in examination rooms.
• Effectively address emergencies or irregularities.
• Record/report any incidents, disruptions, or irregularities.
• Complete attendance registers.
• Respond to candidate questions according to regulations.

After Examinations

• Instruct candidates in concluding their exams and collect examination scripts and materials.
• Dismiss candidates from the examination room.
• Verify that candidates’ names on scripts match the details on the attendance register.
• Securely return all examination scripts and materials to the Exams Officer.

Other Tasks and Responsibilities

As required, perform additional duties assigned by the Exams Officer, which may include:

• Supervising candidates with exam timetable clashes between sessions.
• Providing support to candidates with access arrangements, including reading and scribing (full training will be provided).
• Assisting with other exam-related administrative tasks, such as the 'second pair of eyes check' to maintain question paper security.
• Undertaking any other task as reasonably required by the Studies Department.
• Understanding and implementing all school policies and procedures, especially those relating to safeguarding children and young people.
• Upholding the School’s Guiding Principles and ethos at all times.

Person Specification: Exams Invigilator

Experience and Knowledge

Desirable: Direct experience of invigilation is favorable but not required, as training in the role and responsibilities of an invigilator will be provided.

Personal Qualities, Attitudes, and Behaviours

• Effective communicator with strong interpersonal skills.
• Ability to work well as part of a team.
• Recognize the importance of a robust safeguarding culture and actively support it.
• Exude confidence and provide reassurance to candidates in examination rooms.
• Adept at giving instructions and managing situations involving diverse groups of people.
• Proficient in the use of IT, including email and mobile messaging, and willing to be trained in specific software.
• Aim for competence in the role and possess a rigorous understanding of exam board regulations.
• Reliable, flexible, and readily available during main examination periods.
• Available for full morning (approximately 08:15-13:00) or afternoon (approximately 12:30-17:30) shifts, or preferably for whole days.

Apply online using the form below. Only applications matching the job profile will be considered.