Job Opportunity: Company Secretary Assistant (Maternity Leave Cover for 12 Months) (100%)
We are seeking a talented and motivated Company Secretary Assistant for our client, a global reinsurer based in Switzerland. This pivotal role provides corporate governance and company secretarial support, ensuring that the Reinsurance operations adhere to all relevant legal, regulatory, and governance requirements.
About the Role
The Company Secretary Assistant plays a crucial part in supporting the Board of Directors and Executive Management in their activities. This position is integral to the Legal & Compliance team, collaborating with departments such as Finance, Risk, and Tax, as well as with external service providers across various jurisdictions.
Your Responsibilities
- Corporate Governance and Board Support
- Coordinate logistics for meetings of the Company’s Board of Directors, Committees, and Executive Management.
- Prepare meeting materials, agendas, resolutions, and board packs.
- Draft meeting minutes and track actions arising from meetings.
- Support annual Board effectiveness reviews, director training, and governance initiatives.
- Assist with onboarding and offboarding of directors and officers.
- Regulatory and Statutory Filings
- Coordinate the preparation and submission of corporate filings.
- Monitor regulatory filing deadlines and assist in maintaining licenses and registrations.
- Liaise with corporate service providers and external counsel regarding regulatory submissions.
- Legal and Project Support
- Draft routine corporate documents, including shareholder resolutions and powers of attorney.
- Assist in implementing corporate and legal projects, acting as project management support.
- Coordinate information requests from auditors, regulators, and internal stakeholders.
Your Profile
Qualification/Experience:
- Paralegal education, law degree, or equivalent legal qualification.
- Minimum 3 years of experience in a paralegal, company secretarial, or legal role in Switzerland.
- Experience in a regulated financial services environment is preferred.
- Experience managing legal entities across multiple jurisdictions is an advantage.
Knowledge & Skills:
- Thorough understanding of corporate governance principles and company secretarial practices.
- Familiarity with corporate law and legal entity administration.
- Knowledge of financial services and insurance regulatory environments is preferred.
- Excellent organizational, task prioritization, and time management skills.
- Strong attention to detail and accuracy.
- Exceptional written communication and minute-taking skills.
- Ability to handle sensitive and confidential information with discretion.
- Collaborative and proactive approach to stakeholder management.
- Fluent in English and German.
Apply online using the form below. Please note that only applications matching the job profile will be considered.
Work locationZürich, Switzerland