Job Description: Admissions Officer
The Admissions Team plays a crucial role within the school, ensuring that prospective families experience a seamless and exceptional admissions process from their initial inquiry through to their enrollment. Admissions Officers are key to the smooth operation of this team, providing essential administrative support while collaborating with both support and teaching staff across the school. This role requires a strong commitment to teamwork and exceptional customer service, ensuring that the needs and priorities of prospective pupils and their families remain central to all decisions. Admissions Officers are expected to embody the school’s Guiding Principles and consistently uphold its ethos and values in every aspect of their work.
Key Tasks and Responsibilities
- Be present during office hours to take calls, respond to emails, and welcome visitors.
- Regularly follow up with prospective families to provide updates, answer queries, and maintain robust relationships.
- Assist with on-campus events including prospective family visits and the new student arrival program.
- Conduct campus tours for prospective families and other guests when necessary.
- Stay informed about developments, events, and initiatives related to the school and Summer School, ensuring effective communication with prospective families.
- Assist in setting up and supervising entrance tests.
- Ensure that the Admissions Lounge and offices are clean and organized at all times.
- Support the Student Ambassador program.
- Manage the Admissions department’s calendar, liaising with appropriate staff and visitors to arrange appointments and meetings.
- Ensure accurate parent and student data is maintained in our systems, making regular updates as necessary.
- Organize and prepare files for new pupils, ensuring the collection of any missing documents and drafting correspondence related to new pupil enrollments.
- Assist with correspondence and department reports.
- Support scholarship and financial assistance agreements and related correspondence.
- Maintain and organize the office electronic filing system.
- Monitor mailing lists for prospective students and parents in accordance with marketing and recruitment plans.
- Contribute ideas, proofread, and collaborate on the creation of school marketing materials.
- Prepare mailings of promotional materials for educational and recruitment events.
- Centralize office supply orders and maintain an inventory of all publications.
- Gather feedback from prospective family events to enhance future admissions initiatives.
- Represent the admissions department in meetings with other teams when necessary.
- Be proactive in taking initiatives to improve the admissions experience for prospective families.
- Make travel and accommodation arrangements as necessary.
- Actively participate in school life.
Other Tasks and Responsibilities
- Understand and implement all school policies and procedures, especially those relating to the safeguarding of children and young people.
- Undertake any other tasks reasonably requested by the Director of Admissions to assist in the smooth running of the team.
- Uphold the School’s Guiding Principles and ethos at all times.
Apply online using the form below. Please note that only applications matching the job profile will be considered.