Job Purpose
The role is integral to maintaining the integrity, confidentiality, and security of the external examination process.
Key Tasks and Responsibilities
The primary responsibilities include conducting examinations in strict adherence to the regulations and guidelines of Aiglon College, as well as the relevant exam boards, including the International Baccalaureate (IB), Joint Council for Qualifications (JCQ), and Cambridge International Education (CIE).
- Ensure all candidates have an equal opportunity to demonstrate their abilities.
- Safeguard examination materials before, during, and after examinations.
- Prevent potential candidate malpractice and administrative errors.
Invigilators Must
- Declare any previous invigilation experience and any current maladministration/malpractice sanctions.
- Understand and implement school policies and procedures, especially those related to child safeguarding.
- Confirm availability in advance of major examination periods.
- Maintain a good level of knowledge regarding current exam board regulations and guidelines by studying all materials provided by the exams officer.
- Complete relevant online invigilator training before the start of each new academic year as directed by the Exams Officer.
Main Duties in Detail
Before Examinations
- Report to and be briefed by the Exams Officer prior to each exam session.
- Keep confidential exam question papers and materials secure before, during, and after exams.
- Ensure exam rooms are set up according to the requirements.
- Admit candidates into exam rooms under formal examination conditions.
- Give full attention to conducting the examinations properly.
- Identify candidates and seat them according to the required arrangements.
- Distribute the correct question papers and exam materials to candidates.
- Instruct candidates in the conduct of their exams.
- Address candidate questions.
- Start exams.
During Examinations
- Supervise and observe candidates at all times, remaining vigilant throughout examinations.
- Minimize disruptions in examination rooms.
- Effectively deal with emergencies or irregularities.
- Record/report any incidents, disruptions, or irregularities.
- Complete attendance registers.
- Address candidate questions according to regulations.
After Examinations
- Instruct candidates on how to finish their exams and collect examination scripts and materials.
- Dismiss candidates from the examination room.
- Verify that candidates’ names on scripts match the details on the attendance register.
- Securely return all examination scripts and materials to the Exams Officer.
Other Tasks and Responsibilities
In addition, invigilators may be required to perform additional duties assigned by the Exams Officer, such as:
- Supervising candidates with exam timetable clashes between sessions.
- Providing support to candidates with access arrangements, including reading and scribing (full training will be provided).
- Assisting with other exam-related administrative tasks, such as the 'second pair of eyes check' to maintain question paper security.
- Undertaking any other task reasonably required by the Studies Department.
- Understanding and implementing all school policies and procedures, particularly those relating to the safeguarding of children and young people.
- Embodying the School’s Guiding Principles and upholding the ethos of the School at all times.
Person Specification: Exams Invigilator
The qualifications, experiences, and attributes of the post holder must align with the specifications outlined below.
Experience and Knowledge
Direct invigilation experience is desirable but not required, as training in the role and the duties of an invigilator will be provided.
Personal Qualities, Attitudes, and Behaviors
- Effective communicator with strong interpersonal skills.
- Ability to work well as part of a team.
- Recognize the importance of a strong safeguarding culture and role within it.
- Confident and reassuring presence to candidates in examination rooms.
- Proficient in giving instructions and managing diverse groups of people.
- Comfortable using IT (including email and mobile messaging) and willing to learn specific software as needed.
- Aim for competence in the role and a thorough understanding of exam board regulations.
- Be reliable, flexible, and readily available during main examination periods.
- Available to invigilate for whole mornings (approximately 08:15-13:00) or whole afternoons (approximately 12:30-17:30), or preferably for entire days.
To apply for this position, apply online using the form below. Only applications matching the job profile will be considered.