Project Coordinator / Project Coordinatoress

IT Project Coordinator/PMO

Duration: 2+ months

Location: Mainly Remote (some on-site work in Germany may be required, not exceeding 20%)

Start Date: November

About the Role

We are seeking an experienced IT Project Coordinator/PMO for our international client. In this role, you will support the technical IT lead by coordinating project updates, managing documentation, and ensuring effective communication across internal IT teams. You will play a crucial part in driving status updates and deadlines while coordinating team meetings.

Key Responsibilities

• Act as IT Project Coordinator/PMO supporting the technical lead.
• Maintain project setup, tasks, documentation, and status updates in ServiceNow, Jira, and Confluence.
• Proactively follow up on open tasks, actions, deadlines, and dependencies across internal IT teams.
• Track project efforts and ensure proper time bookings.
• Coordinate necessary Compliance, GDPR, Security, and AI governance checks.
• Engage stakeholders from AI, Data, Architecture, Security, Compliance, Legal, Procurement, and business teams.
• Prepare meetings, agendas, and supporting materials.
• Maintain minutes, decisions, and action lists.
• Ensure effective communication across different teams.

Requirements

• Strong project experience as an IT Project Coordinator/PMO.
• Project experience in data & analytics or IT AI projects is highly beneficial.
• Previous experience supporting IT technical leads.
• Proficient in JIRA and Confluence.
• Experience in Agile/Scrum environments.
• Ability to maintain project setup, tasks, documentation, and status in ServiceNow, Jira, and Confluence.
• Experience in following up on outstanding tasks, status updates, and deadlines.
• Understanding of GDPR and compliance checks.

Preferred Qualifications

• Project experience in environments that have implemented AI (no technical AI experience required).
• Experience in the manufacturing industry is preferred.

Project Details

Contract Duration: Until the end of the year (with the option to extend, planning for a 6-month contract).

Workload: 5 days per week.

Language: Fluency in English.

How to Apply

Apply online using the form below. Only applications matching the job profile will be considered.