Part-Time Executive Assistant Vacancy
To enhance management support for our leadership team, we are excited to announce a vacancy for a part-time Executive Assistant. This role offers high-level administrative support primarily to the Head of HR, along with the wider Management Team. You will play a crucial role in coordinating, prioritizing, and executing complex administrative tasks.
Additionally, this position involves extended responsibilities in supporting and coordinating the assistant function, contributing to process improvements, and sharing best practices. This opportunity is ideal for an individual with several years of experience in a similar role, who is eager to positively impact the efficiency of our senior leaders and contribute to GF’s growth and success.
Your Tasks
- Provide administrative assistance for the Head of HR and their respective teams.
- Manage complex calendars, coordinate meetings, and ensure seamless communication for the Global Head of HR while handling confidential information with discretion.
- Assist with travel arrangements, itinerary planning, and expense claiming.
- Prepare documents for executive meetings.
- Organize internal and external meetings, including agenda, logistics, and food & beverage arrangements.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Combine strategic thinking with hands-on execution by supporting teams in improving workflows, sharing best practices, and ensuring high-quality operational administrative support.
Your Profile
- Commercial degree or equivalent.
- Ideally 8 years of experience as an Executive Assistant.
- A high level of service orientation and a hands-on mentality.
- Strong sense of loyalty and trustworthiness.
- Excellent organizational skills with the ability to efficiently prioritize tasks.
- Above-average verbal and written communication skills in English and German.
Apply online using the form below. Please note, only applications matching the job profile will be considered.