Facilities Services Assistant / Facilities Services Assistantess

Facilities Services Assistant – Madrid

Contract Duration

3-Month Contract

Salary

€29,000 per annum, pro-rata for 3 months

About the Position

Our client, a leading professional services company, is seeking a Bilingual Spanish/English Facilities Services Assistant to join their Madrid office on a 3-month contract. You will work closely with the Senior Administrator and the broader European Business Services team, providing hands-on support to ensure the office is organized, welcoming, and operating smoothly on a daily basis.

This practical, varied role is ideal for someone who enjoys being hands-on, organized, and service-focused. Your responsibilities will encompass a wide range of office and facilities activities, including managing supplies, catering, and meeting rooms, as well as coordinating maintenance requests and mail.

Key Responsibilities

• Act as a first point of contact for employees and visitors regarding general office and facilities-related queries.
• Order and maintain stock of office supplies, furniture, snacks, and beverages.
• Organize catering for meetings, office events, and clients, assisting with set-up and cleanup.
• Ensure meeting rooms, kitchens, printers, copy areas, and communal spaces are tidy, well-stocked, and ready for use.
• Monitor and coordinate maintenance and repair requests with building management, service providers, and the internal IT team.
• Help coordinate contractors, service visits, and preventive maintenance around the office calendar.
• Liaise with building management regarding facilities-related matters and office notifications.
• Manage incoming and outgoing mail, packages, couriers, and postage.
• Assist with office access cards, keys, and other basic security administration.
• Check and process supplier invoices and assist with expense and company credit card reconciliations.
• Assist with workstations, furniture, and equipment for new employees.
• Support office moves, workspace changes, and other facilities-related projects as required.
• Provide general administrative support to the Senior Administrator and wider team.
• Assist with firmwide projects and provide backup support to the broader European Business Services team when required.

Profile Required

• 1–2 years of experience in office administration, facilities support, workplace services, or hospitality.
• Fluency in Spanish and English.
• Strong organizational skills with the ability to manage multiple tasks and changing priorities.
• Excellent customer service skills and a professional, helpful attitude.
• Good attention to detail with a thorough, accurate approach.
• Ability to lift boxes and move furniture up to 40 lbs.

Please note that only applications matching the job profile will be considered. Apply online using the form below.