Administrative Assistant / Administrative Assistant

Job Opportunity: Administrative Assistant

We are currently seeking a highly organized, proactive, and service-oriented Administrative Assistant for our Commercial Department. This is a full-time, permanent position that offers the opportunity to be an integral part of our team.

Role Responsibilities

• Manage complex international travel arrangements, coordinating itineraries and optimizing schedules to align with colleagues’ agendas.
• Coordinate visa applications and other travel-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner.
• Oversee on-site visits for customers and prospects, ensuring seamless logistics including agendas, meeting rooms, accommodation, transportation, and restaurant bookings.
• Ensure a smooth and professional visitor experience from arrival to departure.
• Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts.
• Organize internal and external meetings, conference calls, and workshops.
• Prepare meeting agendas, coordinate required materials, and support follow-up actions.
• Accurately prepare and reconcile travel and expense reports in a timely manner.
• Provide day-to-day administrative support to multiple teams.
• Manage purchase requests and invoices.
• Prepare documents, presentations, and reports using Microsoft Office tools.
• Maintain accurate records and ensure effective document organization.

Application Process

If you are interested in this opportunity, apply online using the form below. Please note that only applications matching the job profile will be considered.