Administrative Assistant / Administrative Assistant

Administrative Assistant - Contract - Cambridge, MA

Are you the organized professional who thrives on keeping senior leaders one step ahead in a fast-paced HR environment? Proclinical is seeking an Administrative Assistant to support HR leadership within the immuno-oncology and pharmaceutical industry.

Primary Responsibilities

The successful candidate will be detail-oriented, proactive, and capable of managing multiple priorities effectively. This role involves managing schedules, coordinating meetings, and handling communications in a dynamic setting.

Skills & Requirements

• Strong organizational and time-management skills.
• Proficiency in managing complex calendars and scheduling.
• Experience coordinating meetings and events.
• Ability to arrange travel and manage logistics efficiently.
• Excellent written and verbal communication skills.
• Familiarity with tools like WebEx and other virtual meeting platforms is a plus.

Responsibilities

• Manage active calendars for HR leadership, including scheduling internal and external meetings.
• Collaborate with administrative peers to address scheduling conflicts proactively.
• Lead the coordination of team meetings and assist with organizing other events as needed.
• Arrange travel logistics, including air, hotel, and transportation bookings.
• Handle and prioritize internal and external communications, including emails, conference calls, and virtual meetings.
• Prepare agendas and communication materials for both internal and external use.

If you are interested in this exciting opportunity, please apply online using the form below. Only applications matching the job profile will be considered.

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