At Baxter, we are deeply connected by our mission. Regardless of your role, your work contributes to making a positive impact on people around the world. You'll experience a sense of purpose throughout the organization, knowing our efforts improve outcomes for millions of patients.
Baxter’s products and therapies are found in nearly every hospital worldwide, as well as in clinics and homes. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create an environment where we thrive, inspire each other, and excel in our pursuits. This is where you can perform at your best.
Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.
Position Available: Senior Specialist (f/m/d) Regulatory Affairs EMEA
Location: Opfikon, Zurich
Your Responsibilities:
Order Swissmedic Free Sales Certificates (FSCs) via the Swissmedic portal.
Handle notarizations and legalizations of Regulatory and Quality documentation and FSC certificates.
Organize sign-offs of Quality and Regulatory documentation.
Compile and submit Regulatory documents according to regulatory requirements.
Support regulatory activities related to a specific portfolio of products/projects.
Process invoices (Swissmedic, Notary, Consular Services, State/Federal Chancellery, etc.).
Respond to inquiries from Swiss Regulatory authorities within strict timelines.
Identify and elevate key areas of Regulatory risk.
Participate as an active team member and provide Regulatory advice to project teams.
Offer local support regarding audits and Quality and Regulatory meetings, including catering, room/restaurant reservations, and hotel bookings.
Set up purchase orders for projects, workshops, catering, office supplies, etc.
Manage the archive (digital and paper).
Represent or lead Regulatory Affairs in small project teams.
Organize and actively participate in Quality and Regulatory meetings, team meetings, and events in Switzerland and the EMEA region.
Manage local suppliers.
Prepare meeting content, set up agendas, ensure logistics, and follow up on action items.
Prepare expenses for sign-off, track invoices, and monitor cost center budget activities.
Ensure timely processing of supplier invoices and payment.
Coordinate European project management as necessary, managing specific projects and activities end-to-end while proactively following up on deadlines.
Gather data and produce reports in a timely and accurate manner for key senior stakeholders as required.
Your Profile:
Good knowledge of a regulatory/quality/legal environment.
Previous administrative experience in a dynamic, fast-paced international environment.
Strong organizational skills and meticulous attention to detail.
Excellent team player, proactive in generating ideas and suggestions.
Ability to complete tasks accurately within strict timelines.
Networking skills with executive assistants globally to manage complex agendas.
Flexible time management to accommodate worldwide time zones.
Curiosity about supported functions to understand the roles and responsibilities of critical stakeholders.
Technologically savvy for worldwide virtual collaboration and telepresence/video conferencing tools.
Proficient in MS Office applications (Excel, Word, PowerPoint); strong knowledge of remote meeting tools (Zoom, MS Teams, Webex, etc.).
Excellent communication skills in both English and German (written and spoken).
Our Offer:
We provide professional development opportunities to help you continuously enhance your skills and knowledge. Alongside this, we offer competitive remuneration packages to acknowledge and reward your contributions.
We believe in promoting a diverse and inclusive work environment where individuals from all backgrounds can thrive. Diversity is considered a true asset that enriches our organization.
Have We Sparked Your Interest?
If this role resonates with you and you thrive in a fast-paced work environment while being passionate about a culture of learning and growth, we would love to hear from you. Apply online using the form below.
For any inquiries, please feel free to contact Teresa Feilhuber at .
Baxter is committed to supporting flexibility in the workplace, providing benefits that enhance collaboration and connection among employees, including a minimum of 3 days a week onsite.
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Reasonable Accommodations
Baxter is committed to working with individuals with disabilities globally and providing reasonable accommodations. If you require a reasonable accommodation due to a medical condition or disability during the application or interview process, please let us know the nature of your request along with your contact information.
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