Job ID: REQ-10056146
Location: Basel, Switzerland
Date Posted: July 14, 2025
Summary
The Senior Administrative Assistant plays a crucial role in managing all organizational and administrative details of various projects. This position is integral to supporting administrative tasks and optimizing office management, while working closely under supervision to assist in delivering a comprehensive range of services to different units.
About the Role
Job Title: Senior Administrative Assistant
The Senior Administrative Assistant will independently provide a wide array of administrative services in both local and global contexts. You will ensure that service levels align with site requirements, demonstrating exceptional organizational skills, self-direction, and proactive teamwork. Excellent communication skills are essential for promoting continuous improvements in processes and procedures.
#LI-Hybrid
Responsibilities
Key responsibilities include, but are not limited to:
- Acting as a Business Partner to Basel-based TCO-LT members by providing support in areas such as calendar management, complex business travel, meeting preparation, expense reporting, budget tracking/planning, and other administrative processes.
- Assisting with employee onboarding and offboarding within the team.
- Interacting with and advising TCO and associates from outside the team on specific departmental processes, guidelines, and services.
- Optimizing current processes and introducing new or modified procedures for your area of responsibility.
- Managing administrative projects within defined content and time constraints while contributing to team-based administrative projects.
- Supporting or leading projects, workstreams, and activities within TCO or the TCO Program Management and Portfolio group.
- Ensuring a smooth transition for new employees in your area of responsibility and supervising colleagues in administrative roles.
- Planning and coordinating administrative procedures and systems, seeking ways to streamline operations.
- Attending monthly TCO Global admin meetings and partnering with other TCO Administrative Assistants for daily operations and backup support.
- Actively participating in the global BR Oncology Admin Community and the BR Administrative Partner community.
Essential Requirements
- A minimum of 3 years of administrative experience, preferably in a pharmaceutical environment.
- Proven ability to collaborate across boundaries.
- Cross-cultural experience.
- Strong communication, writing, and organizational skills.
Education
- Advanced degree or equivalent qualifications in commercial training (e.g., Swiss Association of Commercial Employees or similar).
Desirable Requirements
- Sharing best practices.
- Effective communication.
- Partnering with key stakeholders.
- Understanding organizational structures and working practices.
- Resilience and adaptability.
- A commitment to continuous learning and professional development.
- Proficiency in digital technologies.
- Change management skills.
- Excellence in operations, projects, and meetings.
- Strong organizational savvy.
- Managing diversity effectively.
- Proactive problem-solving abilities.
- Timely decision-making skills.
Commitment to Diversity and Inclusion
Novartis is dedicated to creating an outstanding, inclusive work environment and building diverse teams that reflect the patients and communities we serve.
Accessibility and Accommodations
We are committed to providing reasonable accommodation to all individuals. If you require accommodations during the recruitment process due to a medical condition or disability, please reach out via email to inclusion.switzerland@novartis.com with your request and contact information. Include the job requisition number in your message.
Why Novartis?
Join a community of smart, passionate individuals who are collaborating to transform the lives of patients. With a commitment to supporting and inspiring each other, we strive to achieve breakthroughs that enhance patient care. Are you ready to help create a brighter future together?
Apply Online
To express your interest in this exciting opportunity, apply online using the form below.
Please note that only applications matching the job profile will be considered.