Main Missions
1. Coordination of the Oktave Project Portfolio (Approx. 50%)
- Overall monitoring of all ongoing projects within a centralized portfolio.
- Anticipation of deadlines, reminders, and follow-ups with consultants.
- Active support for production including:
- Content research (iconography, animations, specific references)
- Creation or adaptation of materials (PowerPoint presentations, Rise e-learning modules, etc.)
- Proofreading, formatting, and quality checks
- Coordination of translations and multilingual deliverables
- Implementation of quality control (evaluations, QR codes, reporting)
2. Management of Dedicated Client Projects (Approx. 25%)
- Operational management of strategic client projects.
- Coordination of sessions: scheduling, calendar, logistics.
- Direct link with clients: regular communication, specific requests, approvals.
- Support for consultants in the preparation and deployment of deliverables.
- Management of animation materials (print and digital): tracking translations, printing, and possible shipping.
3. Direct Support for the CEO – Commercial, CRM & Marketing (Approx. 25%)
- Close collaboration with the CEO on commercial and strategic priorities.
- In-person workdays in Geneva for direct coordination.
- Operational support for commercial actions including:
- Preparation of commercial proposals and prospecting documents
- Follow-up on client communications after meetings
- Organization and updating of presentation materials
- Coordination of responses to tenders or client briefings
- Management and updating of the client CRM:
- Updating client contacts (3 times/year: September, January, May)
- Enriching the database according to commercial development priorities
- Researching and adding new leads based on identified targets
- Occasional support in marketing & communication:
- Support for visibility actions (newsletters, client events, digital content)
- Monitoring communication tools and best practices in B2B
Desired Profile
- Excellent coordination and project management skills
- Strong sense of priorities, anticipation ability, and meticulous execution
- Good interpersonal skills and smooth communication with various stakeholders
- Proficiency in office and digital tools (Excel, PowerPoint, collaborative tools, CRM, e-learning, etc.)
- Strong appetite for business development and marketing structuring
- Autonomy, reliability, and initiative in an entrepreneurial environment
- Perfect command of French and English, both spoken and written
- Knowledge of other languages is a plus (German, Italian, Russian, Chinese, etc.)
What We Offer
- An international and stimulating collaboration with iconic brands.
- A small, committed team passionate about service excellence.
- A flexible environment.
Apply online using the form below. Only applications matching the job profile will be considered.