Job ID
REQ-10058350
Date: Aug 11, 2025
Location: Switzerland
Summary
We are seeking a proactive and collaborative HR Project Coordinator to support the successful delivery of key People & Organization initiatives in a dynamic and international environment. The HR Project Coordinator works closely with HR colleagues, leaders, and external partners to transform diverse strategic HR initiatives—such as Culture, Talent Management, Growth for All, and Wellbeing—into well-executed cross-functional projects. This role involves coordinating activities and stakeholders to ensure timely, high-quality deliverables while providing essential administrative support to enhance the efficiency of the HR function.
About the Role
Key Responsibilities:
- Lead and support the planning, development, and execution of HR projects, ensuring alignment with strategic priorities, clear timelines, and efficient resource coordination.
- Monitor project progress, manage dependencies, and support issue resolution to keep initiatives on track.
- Maintain comprehensive project documentation (including plans, meeting minutes, decision logs, schedules, etc.) and regularly prepare and distribute reports, milestone reviews, and risk analyses tailored to various stakeholders' needs.
- Facilitate smooth communication and manage relationships with internal and external stakeholders involved in HR initiatives, extending beyond specific projects.
- Collect, analyze, and synthesize data related to HR projects or activities to support evidence-based decision-making.
- Provide operational and administrative support to the HR team, including scheduling and managing documentation and records.
- Assist in organizing internal events, workshops, and training sessions linked to HR activities.
- Contribute to optimizing HR processes and methodologies by identifying areas for improvement and suggesting suitable solutions.
- Support the implementation of tools, templates, and best practices to enhance the quality and consistency of deliverables.
- Ensure all HR activities comply with internal policies, relevant laws, and regulations.
Essential Requirements:
- Ideally, previous experience within an HR organization for 18 to 24 months in a similar role, with the ability to operate within a large corporation.
- Proficiency in English, both written and spoken.
- BSc/BA in Business Administration or a relevant field; additional education in Human Resource Management will be a plus.
- Ability to handle data confidentially, with knowledge of HR databases and HRIS systems.
- Strong understanding of project management principles and methodologies.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills, with keen attention to detail.
- Ability to identify and resolve issues and conflicts that arise during projects.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management software.
- Ability to build rapport and collaborate effectively with diverse individuals and teams.
- Ability to adapt to changing priorities and manage multiple tasks simultaneously.
Commitment to Diversity and Inclusion
Novartis is committed to building an outstanding, inclusive work environment and diverse teams that are representative of the patients and communities we serve.
Benefits and Rewards
Read our handbook to learn about all the ways we will help you thrive personally and professionally: Benefits & Rewards
Accessibility and Accommodation
Novartis is dedicated to working with and providing reasonable accommodations to all individuals. If, due to a medical condition or disability, you require reasonable accommodation during the recruitment process or need detailed information about the essential functions of a position, please send an email to inclusion.switzerland@novartis.com and inform us of your request and contact information. Please include the job requisition number in your message.
Why Novartis?
Helping people with diseases and their families takes more than innovative science. It requires a community of smart, passionate individuals like you—collaborating, supporting, and inspiring each other to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? Learn more about us.
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Application Process
Apply online using the form below. Please note that only applications matching the job profile will be considered.