Project Administrator / Project Administratoress

Project Administrator

40%-80%, Zurich, fixed-term

At the Quantum Device Lab at ETH Zurich and the ETH Zurich - PSI Quantum Computing Hub, we develop large-scale quantum computers and foster collaboration between academic and industrial partners in the emerging ecosystem of quantum technologies.

Job Description

We are seeking a Project Administrator to support the coordination of a major third-party-funded research project, funded by a U.S. agency and coordinated by our group, as well as other ongoing research projects within the team. The role also includes general administrative responsibilities.

As part of an interdisciplinary team, your primary responsibilities will include supporting the project manager in overseeing project finances, monitoring expenditures, and preparing financial reports. You will act as a liaison between our group, various units within ETH Zurich, external partners, and funding agencies. Additionally, you will organize meetings and workshops, coordinate logistics, and contribute to broader administrative tasks across various projects within the group.

This is a temporary position, initially limited to 12 months, with the possibility of extension. The position is offered at 40% to 80%, depending on your interests and educational background.

Profile

• A Bachelor's or Master's degree (from a university or university of applied sciences), or a commercial or administrative qualification
• Demonstrated interest and proven competence in financial topics, such as budgeting, cost tracking, or financial reporting
• Practical experience in project administration, ideally in an academic or research context
• A structured and precise working style, combined with strong organizational and communication skills
• Enjoyment in organizing events (e.g., meetings, workshops) and coordinating multiple stakeholders
• Excellent command of English and good German skills, both written and spoken

Workplace

Your workplace will be situated in a dynamic and collaborative environment that is at the forefront of quantum research.

We Offer

• A collaborative and international work environment at the forefront of quantum research
• Opportunities for professional development and on-the-job training
• Flexible working arrangements, including part-time schedules and remote work options
• You can expect numerous benefits, such as public transport season tickets and car sharing, a wide range of sports offered by the ASVZ, and childcare support.

We Value Diversity

In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity, and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to find out how we ensure a fair and open environment that allows everyone to grow and flourish.

Curious? So Are We.

We look forward to receiving your online application using the form below, which should include the following documents:

• A motivation letter
• Curriculum vitae
• Diplomas and work certificates

Only applications matching the job profile will be considered.

For further information about our group, please visit our website. Questions regarding the position should be directed to Francesca Bay (fbay@phys.ethz.ch) (no applications).

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For recruitment services, the GTC of ETH Zurich applies.

About ETH Zurich

ETH Zurich is one of the world’s leading universities specializing in science and technology. Renowned for our excellent education, cutting-edge fundamental research, and the direct transfer of new knowledge into society, over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow.