Project Administrator / Project Administratoress

Project Administrator

40%-80%, Zurich, fixed-term

At the Quantum Device Lab at ETH Zurich and the ETH Zurich - PSI Quantum Computing Hub, we are pioneering advancements in large-scale quantum computing while fostering collaboration between academic and industrial partners in the emerging ecosystem of quantum technologies.

Job Description

We are seeking a Project Administrator to support the coordination of a significant third-party-funded research project, which is financed by a U.S. agency and coordinated by our team. This role also encompasses general administrative responsibilities linked to other ongoing research projects within the group.

As a member of an interdisciplinary team, your primary responsibilities will include:

• Assisting the project manager in overseeing project finances
• Monitoring expenditures and preparing financial reports
• Acting as a liaison between our group, various units within ETH Zurich, external partners, and funding agencies
• Organizing meetings and workshops, as well as coordinating logistics
• Contributing to broader administrative tasks across various projects within the group

This is a temporary position, initially limited to 12 months, with the possibility of extension. The position is offered at 40% to 80%, depending on your interests and educational background.

Profile

• A Bachelor's or Master's degree (from a university or university of applied sciences), or a commercial or administrative qualification
• Demonstrated interest and proven competency in financial topics, such as budgeting, cost tracking, or financial reporting
• Practical experience in project administration, ideally within an academic or research context
• A structured and precise working style, complemented by strong organizational and communication skills
• A passion for organizing events (e.g., meetings, workshops) and coordinating multiple stakeholders
• Excellent command of English and good German skills, both written and spoken

Workplace

Your work will take place within a collaborative and international environment at the forefront of quantum research.

We Offer

• A collaborative and international work environment at the forefront of quantum research
• Opportunities for professional development and on-the-job training
• Flexible working arrangements, including part-time schedules and remote work options
• A variety of benefits, such as public transport season tickets, car sharing, a wide range of sports offered by the ASVZ, and childcare services

We Value Diversity

At ETH Zurich, we are committed to fostering an inclusive culture. We promote equality of opportunity, value diversity, and cultivate a working and learning environment where the rights and dignity of all staff and students are respected. Visit our Equal Opportunities and Diversity website to learn how we maintain a fair and open environment that allows everyone to grow and thrive.

Curious? So Are We.

We look forward to your interest in joining our team. Apply online using the form below. Please ensure your application includes the following documents:

• A motivation letter
• Curriculum vitae
• Diplomas and work certificates

Note: Only applications matching the job profile will be considered.

About ETH Zurich

ETH Zurich is one of the world’s leading universities specializing in science and technology. We are renowned for our exceptional education, cutting-edge fundamental research, and direct transfer of new knowledge into society. Our university attracts over 30,000 individuals from more than 120 countries, fostering an environment that inspires independent thinking and excellence. Located in the heart of Europe and forging connections globally, we collaborate to develop solutions for today’s and tomorrow’s challenges.