Office Manager / Office Manageress

Join Our Team as an Office Manager

Ready to be the driving force behind a well-organised, efficient, and thriving workplace? Proclinical is seeking an Office Manager to oversee the day-to-day operations of a professional office environment. This role ensures smooth business support functions, compliance, and efficient management of facilities, employee administration, finance, and general operations. You will act as a key point of contact between employees, management, suppliers, and external stakeholders.

Key Responsibilities

• Manage daily office operations, ensuring a safe, efficient, and professional workspace.
• Oversee facilities maintenance, cleaning, security, utilities, and office services.
• Coordinate with contractors, suppliers, and service providers, including obtaining quotes and managing relationships.
• Ensure compliance with health and safety procedures, risk assessments, and workplace requirements.
• Maintain and service company equipment and facilities.
• Manage office supplies, procurement, and inventory.
• Provide administrative support across the employee lifecycle, including onboarding and offboarding.
• Maintain accurate employee records and manage annual leave calendars.
• Assist with employee relations matters, policies, and procedures.
• Support financial and administrative activities, including processing invoices, expenses, and supplier payments.
• Liaise with accountants, payroll providers, and external stakeholders for financial and statutory requirements.
• Assist with VAT, VIES, Intrastat, and other financial reporting.
• Support payroll administration and operational expenditure monitoring.
• Develop and maintain administrative processes to improve efficiency.
• Ensure compliance with company policies, employment legislation, and regulatory requirements.
• Support the implementation of company initiatives, projects, and process improvements.
• Manage and maintain administrative systems, databases, and filing systems.
• Prepare reports, spreadsheets, and other documentation as needed.
• Provide direct support to senior management, including coordinating meetings, travel, and events.
• Facilitate communication between management, employees, and external stakeholders.
• Identify operational issues and implement practical solutions.

Key Skills and Requirements

• Experience in office management, business operations, or a similar administrative role.
• Strong understanding of financial and administrative processes.
• Excellent organizational and time-management skills.
• Ability to work independently and manage multiple tasks effectively.
• Proficiency in SAP Business One and Microsoft Office (Excel, Word, Outlook).
• Strong interpersonal skills to collaborate with management, employees, suppliers, and international teams.

If you are interested in this exciting opportunity, please apply online using the form below. Only applications matching the job profile will be considered.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.

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