Office Manager at the Institute for Building Materials
60%-80%, Zurich, Permanent
The Chair for Physical Chemistry of Building Materials is part of the Institute for Building Materials within the Department of Civil, Environmental and Geomatic Engineering at ETH Zurich. It offers an international, vibrant, and intellectually stimulating work environment. The head of the group also serves as Co-Chair of Design++, the ETH Center for Augmented Computational Design in Architecture, Engineering, and Construction.
In this varied role, you will support the professor and the team with administrative and organizational tasks, playing a key coordinating role across a wide range of activities. You can expect an exciting position with a high level of responsibility in an open and dynamic environment. You will also be part of the institute's administrative team. The position is available starting March 1, 2027, or by mutual agreement.
Job Description
- Personal assistance: Scheduling and calendar management, professional and thoughtful correspondence, coordination with internal and external stakeholders, organization of business travel, coordination within the group, and ensuring efficient workflows.
- Comprehensive administrative support: Independent management of all administrative tasks for the group, HR administration and support of group members, responsible financial planning and management, organization of staff events and retreats, and occasional planning and execution of seminars and colloquia.
- Team collaboration within the institute: Active participation in the administrative team to jointly plan and implement events and ensure effective communication within the institute.
Profile
- Completed commercial training (or equivalent) and at least 3-5 years of professional experience, ideally including experience in a higher education environment.
- Strong attention to detail, organizational skills, and the ability to maintain an overview in complex situations; quick comprehension and flexibility to efficiently manage daily tasks.
- A team-oriented mindset with strong interpersonal and communication skills, contributing to a positive and collaborative atmosphere.
- Highly motivated, proactive, independent, and responsible work style.
- Fluent German (written and spoken) and very good English skills; communication within the institute is predominantly in English.
Workplace
Details about the workplace environment and additional resources will be communicated during the selection process.
We Offer
- Become part of ETH Zurich, a world-leading institution that actively contributes to positive change in society.
- You will be integrated into the administrative team within the institute and department.
- Family-friendly workplace with a supportive and open atmosphere that facilitates flexible working hours between the office and home office.
- ETH Zurich offers a wide range of courses and continuing education opportunities. Benefits include discounts on public transport passes and car sharing, a broad range of sports activities offered by the ASVZ (Zurich Sports Association), childcare, attractive pension benefits through the PUBLICA pension fund, and training opportunities for ETH members of staff.
We Value Diversity and Sustainability
In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity, and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to find out how we ensure a fair and open environment that allows everyone to grow and flourish. Sustainability is a core value for us as we consistently work towards a climate-neutral future.
Curious? So Are We.
We look forward to receiving your online application, including:
- Cover letter
- CV
- Certificates and references
Apply online using the form below. Only applications matching the job profile will be considered.
About ETH Zurich
ETH Zurich is one of the world’s leading universities specializing in science and technology. We are renowned for our excellent education, cutting-edge fundamental research, and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe but forging connections all over the world, we work together to develop solutions for today’s and tomorrow’s global challenges.