We are pleased to announce a long-term temporary position for a Receptionist & Administrative Assistant with our esteemed pharmaceutical client in Basel. This role comes with the potential for permanent employment.
Key Responsibilities:
Provide general assistance to guests.
Manage processes for incoming and outgoing mail, handle deliveries, and coordinate with local delivery services.
Offer administrative support to colleagues within the office as needed.
Arrange interviews and meetings.
Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization.
Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers.
Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands (e.g., for lunch or kitchen supplies).
Supervise kitchen areas to ensure they are well-stocked and tidy.
Act as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.).
Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required.
Assist management in negotiating with office vendors and service providers, implementing cost-saving and recycling initiatives.
Develop and uphold office protocols, facilities management, and maintenance procedures.
Support the organization and coordination of local and European events.
Develop and maintain emergency response plans.
Requirements:
Previous experience in office management and reception in an international and multi-cultural environment is advantageous.
Fluent in English and German.
Proficient in Microsoft Office applications.
Strong organizational and interpersonal skills with a customer-focused mindset.
Demonstrates flexibility and adaptability with a proactive, positive attitude.
To seize this opportunity, apply online using the form below. Please note that only applications matching the job profile will be considered.