We have been commissioned by our pharmaceutical client in Basel to search for a talented Receptionist & Administrative Assistant. This is a long-term temporary position with the option for permanent employment.
Key Responsibilities
Offer general assistance to guests
Manage the processes for incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
Provide administrative assistance to colleagues in the office as needed
Arrange interviews or meetings
Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization
Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers
Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands
Supervise kitchen areas to ensure they are well-stocked and tidy
Serve as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.)
Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required
Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives
Develop and uphold office protocols, facilities management, and maintenance procedures
Support the organization and coordination of local and European events
Develop and maintain emergency response plans
Requirements
Previous experience in office management and reception in an international and multi-cultural environment is advantageous
Fluent in English and German
Very good Microsoft Office skills
Strong organizational and excellent interpersonal skills with a focus on customer service
Demonstrates flexibility and adaptability with a proactive, positive mindset
Apply online using the form below. Please note that only applications matching the job profile will be considered.