Novartis Pharma AG - July 21, 2025

Job ID

REQ-10056267

Jul 02, 2025

Switzerland

Summary

Location: Basel, Switzerland

Temporary, 18 months

Role Purpose: You will focus on managing shipments (both inbound and outbound) and overseeing purchase order (PO) processes, including placement, review, approval, and booking of goods receipts (GR). Additionally, you will collaborate with the PSM Business Operations CH Team to enhance and optimize their digital footprint.

About the Role

Major Accountabilities:

Ensure timely dispatch of chemical and biological substances in compliance with national, international, and Novartis internal guidelines.
Serve as the primary contact for internal and external customers regarding shipping activities.
Provide support to employees for packaging samples/substances and accurately entering data into dispatch systems.
Participate in discussions, meetings, and briefings related to Customs Trade Compliance and the interpretation/adaptation of the Novartis Customs Valuation Guidelines.
Manage purchase orders (POs) by requesting, reviewing, and approving POs for services and goods in the ARIBA system, in accordance with Novartis purchasing guidelines, and booking incoming goods (GR) after consultation with internal clients.
Assist with resolving issues related to blocked and/or dunned invoices from suppliers in collaboration with internal clients, financial accounting, and external partners.
Act as a deputy for the two logistics experts in TRD Bx PSM BusOps CH.
Oversee SharePoint and digital tools to support the digitalization of Business Operations processes and access management.
Provide support in other key areas of Business Operations CH, including Health, Safety, and Environment (HSE), administration, and asset coordination.

Minimum Requirements:

Work Experience:

3-year commercial apprenticeship or equivalent training.
Functional breadth.
Operations management and execution.
Collaboration across boundaries.
Working experience with SAP/Ariba, accounting, and/or logistics is highly beneficial.
Knowledge of pharmaceutical development processes is beneficial.

Skills:

Microsoft Office.
SAP / Ariba.
Project Management.
Good communication skills.
High focus on quality.
SOP (Standard Operating Procedure).

Languages:

German.
English.

Commitment to Diversity and Inclusion

Novartis is committed to building an outstanding, inclusive work environment and diverse teams that represent the patients and communities we serve.

Accessibility and Accommodation

Novartis is dedicated to providing reasonable accommodations to all individuals. If you require accommodation due to a medical condition or disability, please send an e-mail to inclusion.switzerland@novartis.com and let us know your request along with your contact information. Please include the job requisition number in your message.

Why Novartis

Helping people with diseases and their families requires more than innovative science; it requires a community of smart, passionate individuals like you. Collaborate, support, and inspire each other to achieve breakthroughs that change patients' lives. Are you ready to create a brighter future together? Learn more about our vision here.

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Benefits and Rewards

Explore our handbook to discover how we support you both personally and professionally: Benefits and Rewards.

Apply online using the form below.

Only applications matching the job profile will be considered.

Division

Development

Business Unit

Innovative Medicines

Location

Switzerland

Site

Basel (City)

Company / Legal Entity

C028 (FCRS = CH028) Novartis Pharma AG

Functional Area

Research & Development

Job Type

Full time

Employment Type

Temporary (Fixed Term)

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