Legal Brand Protection Paralegal / Legal Brand Protection Paralegal

Job ID

REQ-10053839

Date: September 10, 2025

Location: Switzerland

Summary

Novartis Pharma AG is seeking a Legal Brand Protection Paralegal to join the IP and Legal Support function. This is an exceptional opportunity to take ownership of the trademark, copyright, and domain name portfolio while supporting a dynamic business environment. You will work alongside a high-performing team of professionals focused on operational improvement initiatives and have the opportunity to interact directly with business clients and trademark counsels worldwide. Collaborate closely with the Legal Brand Protection Attorneys and the Legal Brand Rights Creation group on complex substantive and operational excellence projects across our global IP organization. Discover our curious and unbossed culture!

Please note: We are unable to offer relocation for this position; only candidates who can be in the Basel office on a hybrid working model will be considered.

About the Role

Key Responsibilities:

• Proactively manage all operational tasks related to the trademark (TM) portfolio, ensuring continuity and timely handling of deadlines and correspondence.
• Independently draft responses to domestic and international trademark agents with minimal attorney input.
• Provide guidance on draft responses prepared by other paralegals within the Legal Brand Production (LBP) team.
• Support attorneys on complex trademark matters and ensure consistent operational backup.
• Identify, analyze, and resolve data inconsistencies in TM records, reporting findings and improvements to stakeholders.
• Maintain and enhance TM operational procedures, especially during supervisor absences, and lead process improvement initiatives.
• Coordinate attorney trademark work with internal filing teams and external service providers, ensuring data accuracy and file completeness.
• Mentor and onboard new LBP attorneys and paralegals, providing comprehensive briefings on IP Services and LBP support functions.
• Contribute to training development, lead workshops, and support role evolution within the LBP and IP Services teams.
• Act as deputy in the absence of managers or colleagues, managing meetings, workload distribution, and team coordination.
• Contribute to exploring and implementing AI opportunities in LBP to drive efficiencies.

Essential Requirements:

• Several years of paralegal experience in a law firm or corporate in-house setting; paralegal certificate and college degree preferred.
• Strong organizational, analytical, and communication skills with a high attention to detail and problem-solving mindset.
• Proven ability to manage large, multi-national trademark portfolios, including U.S., EU, WIPO (Madrid System), and international filings.
• Skilled in trademark portfolio management tasks such as online searches, analyzing search reports, and preparing filing materials.
• Experience supporting attorneys with trademark use identification on packaging and promotional materials.
• Capable of managing high workloads, prioritizing tasks, and delivering results in a fast-paced environment.
• Familiarity with drafting and reviewing license, prior-rights, and consent agreements.
• Effective team player with strong interpersonal skills and a willingness to mentor and collaborate across functions.
• Proficient in trademark docketing systems, electronic file management, and domain name portfolio/UDRP actions.
• Knowledge of copyright law and the pharmaceutical industry is a plus.

Commitment to Diversity and Inclusion

Novartis is committed to fostering an outstanding, inclusive work environment with diverse teams that reflect the patients and communities we serve.

Accessibility and Accommodation

In Switzerland, Novartis is dedicated to assisting all individuals. If you require reasonable accommodation for any part of the recruitment process due to a medical condition or disability, please reach out via email to inclusion.switzerland@novartis.com and provide details about your request along with your contact information. Please include the job requisition number in your message.

Benefits and Rewards

Discover how we support you professionally and personally in our benefits and rewards handbook.

Why Novartis

At Novartis, we believe that helping people affected by disease and their families requires more than just innovative science; it takes a community of intelligent, passionate individuals like you. Join us in a collaborative environment to inspire and support one another and achieve breakthroughs that change patients' lives together.

Ready to create a brighter future together?

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Apply Now

Apply online using the form below. Please note: Only applications matching the job profile will be considered.

Company Information

Division: Legal

Business Unit: Universal Hierarchy Node

Location: Switzerland

Site: Basel (City)

Company / Legal Entity: C028 (FCRS = CH028) Novartis Pharma AG

Functional Area: Legal & Intellectual Property & Compliance

Job Type: Full-time

Employment Type: Regular

Shift Work: No

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.