Novartis Pharma AG is seeking a Legal Brand Protection Paralegal to join the IP and Legal Support function. This is a fantastic opportunity to work independently while taking ownership of the trademark, copyright, and domain name portfolio. You'll support a fast-paced and dynamic business and collaborate with a high-performing team on operational improvement initiatives. The position allows for direct interaction with business clients and trademark counsels worldwide, enabling you to work closely with Legal Brand Protection Attorneys and the Legal Brand Rights Creation group on complex projects across the global IP organization. Discover our curious and unbossed culture!
Please note that we are unable to offer relocation for this position and will only consider candidates who can work in the Basel office under a hybrid working model.
About the Role
Key Responsibilities:
Proactively manage all operational tasks related to the trademark (TM) portfolio, ensuring continuity and timely handling of deadlines and correspondence.
Independently draft responses to domestic and international trademark agents with minimal attorney input.
Provide guidance and oversight on draft responses prepared by other paralegals within the Legal Brand Protection (LBP) team.
Support attorneys on complex trademark matters while ensuring consistent operational backup.
Identify, analyze, and resolve data inconsistencies in TM records, reporting findings and improvements to stakeholders.
Maintain and enhance TM operational procedures, particularly during supervisor absences, and lead process improvement initiatives.
Coordinate attorney trademark work with internal filing teams and external service providers, ensuring data accuracy and file completeness.
Mentor and onboard new LBP attorneys and paralegals, providing comprehensive briefings on IP services and LBP support functions.
Contribute to training development, lead workshops, and support role evolution within the LBP and IP Services teams.
Act as deputy in the absence of managers or colleagues, managing meetings, workload distribution, and team coordination.
Contribute to exploring and implementing AI opportunities in LBP to drive efficiencies.
Essential Requirements:
Several years of paralegal experience in a law firm or corporate in-house setting, with a paralegal certificate and college degree preferred.
Strong organizational, analytical, and communication skills with a keen attention to detail and a problem-solving mindset.
Proven ability to manage large, international trademark portfolios, including U.S., EU, WIPO (Madrid System), and international filings.
Skilled in trademark portfolio management tasks, including online searches, analyzing search reports, and preparing filing materials.
Experience supporting attorneys with trademark use identification on packaging and promotional materials.
Capable of managing high workloads, prioritizing tasks, and delivering results in a fast-paced environment.
Familiarity with drafting and reviewing license, prior-rights, and consent agreements.
Effective team player with strong interpersonal skills and a willingness to mentor and collaborate across functions.
Proficient in trademark docketing systems, electronic file management, and domain name portfolio/UDRP actions.
Knowledge of copyright law and the pharmaceutical industry is a plus.
Commitment to Diversity and Inclusion
Novartis is committed to creating an outstanding, inclusive work environment and diverse teams that reflect the patients and communities we serve.
Accessibility and Accommodation
If you require reasonable accommodations due to a medical condition or disability during the recruitment process, please email Show e-mailm">. Include the job requisition number and let us know the nature of your request along with your contact information.
Benefits and Rewards
To learn about the various ways we support your personal and professional growth, please read our handbook: Benefits & Rewards
Why Novartis?
Helping individuals battling diseases and their families requires more than just innovative science. It demands a community of passionate people like you—collaborating, supporting, and inspiring one another to achieve breakthroughs that improve patients' lives. Ready to create a brighter future together?
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