Junior Administration & Logistics Assistant / Junior Administration & Logistics Assistant (Female)

Junior Administration & Logistics Assistant

100%, Zurich, permanent

The Swiss federal government has approved six new National Centres of Competence in Research (NCCRs). These programmes will enhance key strategic research areas in Switzerland. ETH Zurich leads three of the six approved NCCRs, including the NCCR -Genesis-, viewing this as a significant opportunity for education, top-level research, and knowledge transfer to industry and society. The -Genesis- project investigates the origin of life as a gradual transition from inanimate matter to living organisms. It will be managed in close cooperation with the University of Lausanne (UNIL) and will bring together over 100 scientists from various fields, bridging gaps between biology, chemistry, astrophysics, and Earth and planetary sciences.

Project Background

To strengthen the small project team and support the NCCR Director in their tasks, we are establishing the new role of "Junior Administration & Logistics Assistant." This position will report directly to the NCCR Finance & Administration Manager.

Job Description

• Provide day-to-day general administrative support to the Finance & Administration Manager, including processing purchase orders, invoices, expenses, and tracking minor expenditures.
• Organize and coordinate logistics for meetings, workshops, conferences, and reviews, including room bookings, travel arrangements, accommodation, catering, and on-site logistics.
• Assist in the on-/offboarding of ETH Zurich personnel by handling administrative aspects.

Profile

• You hold a commercial diploma, Matura, or Handelsmittelschuldiploma and have gained initial work experience (ideally in a university or research environment).
• Experience in processing invoices, expenses, and purchase orders is required.
• Excellent planning and organisational skills, along with a precise working style.
• Proficient in written and spoken German and English.
• A hands-on and proactive attitude, combined with reliability and accuracy.
• A collaborative team player with an interest in natural sciences, particularly those related to the origins of life research.

Workplace

Join us in an inspiring and international research environment.

We Offer

• Your job will have a meaningful impact: Join ETH Zurich, an institution that not only supports your professional growth but also actively contributes to positive societal change.
• Enjoy various benefits, including public transport passes, car sharing, a wide range of sports activities through ASVZ, childcare options, and attractive pension arrangements.
• We promote flexible working conditions in a stimulating international research atmosphere.

We Value Diversity and Sustainability

In line with our values, ETH Zurich fosters an inclusive culture. We champion equality of opportunity, value diversity, and nurture a working and learning environment that respects the rights and dignity of all our staff and students. For more information, visit our Equal Opportunities and Diversity website to learn how we ensure a fair and open environment for everyone to thrive. Sustainability is a core value at ETH Zurich, and we continually strive toward a climate-neutral future.

Curious? So Are We.

We look forward to your online application using the form below. Please include the following documents:

• Motivation letter
• CV
• Work testimonials

For further information about ETH Zurich, please visit our website. Questions regarding the position should be directed to Mrs. Corinna Marchand, Finance & Administration Manager, at email: cmarchand@ethz.ch (applications will not be accepted via email).

Please note that only applications that match the job profile will be considered.

About ETH Zurich

ETH Zurich is one of the world’s leading universities specialising in science and technology. Renowned for exceptional education, pioneering fundamental research, and the direct application of new knowledge in society, our university is home to over 30,000 people from more than 120 countries. We provide a platform that fosters independent thinking and inspires excellence. Situated in the heart of Europe and collaborating globally, we work together to devise solutions for today’s and tomorrow’s global challenges.