Objective and Main Task of the Function
Ensure accurate, timely, and compliant payroll delivery across multiple international entities in collaboration with external providers. Act as a key point of coordination between HR, Finance, vendors, and employees. Oversee payroll processes, compliance, and reporting across countries while supporting equity-related payroll activities.
Serve as backup for Swiss payroll to ensure business continuity and compliance with local regulations. Contribute to payroll administration, audits, and continuous improvement initiatives to enhance efficiency, controls, and overall payroll quality.
Tasks
International Payroll
- Coordinate and oversee end-to-end payroll processes for multiple international entities in collaboration with external payroll providers.
- Ensure timely and accurate payroll delivery across countries, including data collection, validation, and approvals.
- Review payroll outputs, reports, and reconciliations provided by vendors.
- Ensure compliance with local labor laws, tax regulations, and statutory requirements in each country.
- Manage payroll calendars, deadlines, and funding requirements.
- Support new country setups, provider transitions, and payroll process improvements.
- Handle employee payroll-related queries across regions.
- Process and coordinate equity-related payroll activities (e.g., stock options, RSUs), ensuring accurate taxation and reporting in collaboration with internal stakeholders and external providers.
Swiss Payroll (Backup Responsibility)
- Act as backup for the Swiss payroll process, ensuring continuity in case of absence of the primary payroll owner.
- Support payroll processing activities such as data validation, payroll review, and coordination with the Swiss payroll provider. Ensure compliance with Swiss regulations (e.g., AHV/AVS, BVG/LPP, withholding tax).
- Assist with year-end activities (e.g., salary certificates) and audits when required.
Administration and Benefits Support
- Ensure compliance with legal and SOX requirements, as well as quality standards and best practices.
- Facilitate internal and external audits by providing records and documentation to the Senior Manager Payroll and Benefits.
- Collaborate on specific payroll projects with the Senior Manager Payroll and Benefits.
Requirements and Skills
- Education: Bachelor’s degree in Human Resources or related field.
- Special Knowledge: Experience with foreign payroll or expatriate payroll preferable; experience working with external payroll providers is a plus.
- Languages: German or French mother tongue, very good English skills; any other language is a plus.
- IT Skills: Excellent IT skills (especially in Excel, Payroll systems such as ABACUS).
- Experience: Experience in working in remote teams.
- Personality Traits: Highly organized, analytical, independent, trustworthy, proactive, service-oriented, and stress-resistant.
- Professional Experience: 3 - 5+ years in international payroll, preferably in a multi-country environment. Experience in an international corporate environment and SOX is a plus.
To apply, please apply online using the form below. Only applications matching the job profile will be considered.