Grants Administration Officer / Grants Administration Officeress

Job Offer: Grants Administration Support

Position Overview

We are looking for a dedicated individual to contribute to our grants administration team. This role involves a variety of responsibilities, including support for daily operations, legal compliance, process improvement, and training. Join us in advancing our mission and enhancing our grant-making processes.

Responsibilities

• 50% Grants Administration:
  • Provide day-to-day support and backup to the grants administrator.
  • Monitor grant letter and payment processes to ensure timely progression of grants.
  • Manage payment corrections and the preparation of urgent payments.
  • Handle unusual grant situations, developing and proposing solutions while maintaining adequate documentation.
  • Approve grant and operational payments as needed.
  • Complete grant and payment reconciliations and generate reports.
  • Assist in developing reports to oversee the grant-making process and identify improvement opportunities.
  • Make recommendations for the continuous enhancement of Oak’s grant-making and administrative processes.
  • Act as backup to the head of grants administration when necessary for consistent delivery of core functions.
  • Support other administrative tasks as requested by the head of grants administration or the director of operations.
• 20% Legal and Compliance:
  • Support the head of grants administration in monitoring compliance and legal developments in operational countries.
  • Provide proactive support in addressing compliance and legal matters related to grant-making and operations.
  • Serve as a sounding board to help coordinate, track follow-up actions, and ensure effective resolution of issues.
• 10% Process Development and Grants Management Systems:
  • Support the continuous development and improvement of Oak Foundation’s grant-making process.
  • Contribute to the development of Oak’s grants management system, identifying opportunities for automation and efficiency.
  • Liaise with IT and developers to address business and grants administration needs, testing and providing feedback on functional developments.
• 20% Training and Support:
  • Respond proactively to questions and support requests from staff and Trustees.
  • Collaborate with the head of grants administration to develop and deliver policy and compliance training for Oak staff.
  • Onboard new staff to understand their responsibilities within Oak’s grant-making process.

Application Process

To apply, please submit the following:

• A comprehensive curriculum vitae detailing your relevant achievements, education, and professional qualifications.
• A motivation letter summarizing your interest in this position.

Apply online using the form below. Please note that only applications matching the job profile will be considered.