Finance Officer / Finance Officeress

Job Title: Finance Officer

Reporting to: Director of Finance

Job Purpose

The Finance Officer will collaborate closely with the other members of the Finance team to ensure the accurate management of school accounts.

Key Tasks and Responsibilities

Accounts Payable

• Process invoices and payments for overseas and Swiss suppliers.
• Liaise directly with appropriate staff regarding orders and invoices.
• Input all bank payments to suppliers and others.
• Reconcile individual accounts with the nominal account.
• Be responsible for the annual closing of the purchase ledger.
• Manage communications in French and English with all suppliers.
• Create new providers in the system.

Accounts Receivable

• Prepare and send invoices to parents and guardians.
• Establish credit notes.
• Bill students' accounts for additional charges.
• Follow up and book payments.
• Address parents' inquiries regarding students' accounts.
• Finalize accounts for leavers and prepare deposit refunds.
• Review aged debt reports with the Director of Finance on a monthly basis.
• Liaise with Admissions about student records when necessary.
• Regularly follow up with debtors and escalate issues to the Director of Finance as required.

Nominal Ledger

• Maintain and update nominal ledger files.
• Handle other activities linked to the nominal ledger.
• Prepare for audits as required.

Other Tasks and Responsibilities

• Assist and provide cover for other members of the Finance Team.
• Comply with the school's financial regulations.
• Archive all nominal ledger files as appropriate.
• Undertake any other tasks reasonably required by the Director of Finance for upcoming projects and the efficient operation of the Finance department.
• Understand and implement all school policies and procedures, especially those related to safeguarding children and young people.
• Uphold the School's Guiding Principles and ethos at all times.

Apply online using the form below. Only applications matching the job profile will be considered.