Job ID
REQ-10064284
Date Posted
February 16, 2026
Location
Switzerland
Summary
#LI-Hybrid
Location: Basel, Switzerland
Relocation Support: This role is based in Basel, Switzerland. Please only apply if accessible, as Novartis is unable to offer relocation support.
Step into a role where your organizational excellence and proactive mindset will directly support strategic leadership across international teams. As an Executive Assistant to the International NS Head, you will be at the heart of global initiatives, ensuring seamless operations and enabling high-impact decision-making. This position offers a unique opportunity to shape how Novartis delivers innovation and collaboration across borders.
About the Role
Key Responsibilities
- Provide executive-level administrative support to the International NS Head and team.
- Coordinate complex scheduling across global time zones for meetings and trainings.
- Organize logistics for international business travel and manage expense reports.
- Manage on-site, off-site, and virtual meetings with precision and discretion.
- Lead administrative projects with defined scope, timelines, and deliverables.
- Streamline and optimize administrative processes for improved team efficiency.
- Act as a liaison for departmental guidelines and services across internal teams.
- Maintain confidentiality while handling sensitive information and communications.
- Support cross-functional collaboration and contribute to special initiatives.
- Model Novartis values through proactive ownership and operational excellence.
Essential Requirements
- Proven ability to manage multiple priorities with efficiency and professionalism.
- Strong organizational skills and attention to detail in a fast-paced environment.
- Excellent verbal and written communication skills across diverse audiences.
- Demonstrated discretion in handling confidential and sensitive information.
- Bachelor's degree or equivalent professional experience.
- Advanced proficiency in MS Word, Excel, and PowerPoint.
- Ability to work independently with minimal supervision.
- High tolerance for deadlines and conflicting priorities.
Desirable Requirements
- Experience supporting senior leadership in a global, matrixed organization.
- Proven ability to manage cross-cultural interactions and foster inclusive collaboration.
Benefits
Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: Novartis Life Handbook.
Commitment to Diversity & Inclusion
Novartis is committed to building an outstanding, inclusive work environment and creating diverse teams representative of the patients and communities we serve.
Accessibility and Accommodation
Novartis is dedicated to working with all individuals and providing reasonable accommodations. If you require any accommodations due to a medical condition or disability during the recruitment process, please email inclusion.switzerland@novartis.com and specify your request and contact information. Be sure to include the job requisition number in your message.
Why Novartis
Helping individuals with diseases and their families involves more than innovative science; it requires a community of intelligent, passionate people like you working collaboratively to inspire and support each other. Together, we achieve breakthroughs that can change patients' lives. Ready to create a brighter future together? Learn more here.
How to Apply
Apply online using the form below. Please note that only applications matching the job profile will be considered.
Job Details
- Division: International
- Business Unit: Marketing
- Location: Switzerland
- Site: Basel (City)
- Company / Legal Entity: C028 (FCRS = CH028) Novartis Pharma AG
- Functional Area: Facilities & Administration
- Job Type: Full time
- Employment Type: Regular
- Shift Work: No
Position Title
Executive Assistant to International NS Head