Location: Zurich, Switzerland (Hybrid)
We are seeking a reliable and autonomous professional who is comfortable operating across financial and organizational responsibilities.
You will join a small, highly professional office, collaborating regularly with senior academic leaders and institutional partners across Europe. Reporting directly to the Executive Director, this role is central to the smooth operation of our organization and is well-suited to professionals who value ownership, operational responsibility, and hands-on work.
About Informatics Europe
Informatics Europe is a non-profit organization representing over 200 leading academic and research institutions in Informatics across Europe. We foster collaboration and knowledge exchange while advocating for excellence in education and research, as well as the responsible development of technologies that benefit society.
Key Responsibilities
Primary Responsibility - Autonomous Financial Administration
- Manage day-to-day financial operations, including invoicing, payments, bank transactions, and bookkeeping.
- Ensure accurate and timely monthly and year-end financial reporting.
- Maintain orderly financial records and documentation.
- Monitor and improve financial processes to support efficiency and reliability.
The ability to manage accounting processes accurately and with minimal supervision is essential to success in this role.
Administration & Membership Support
- Support office operations, including procurement activities, meeting logistics, and general administrative tasks.
- Manage the administration of membership processes, including renewals, cancellations, and maintenance of accurate records.
- Ensure timely, professional responses to membership-related communications.
- Contribute to the smooth running of internal processes and organizational activities.
Evolution of the Role
Once core financial and administrative processes are fully mastered, the position may progressively expand to include coordination of selected initiatives, support to membership development activities, and involvement in European projects, depending on organizational priorities and the candidate's strengths.
What You Bring to the Role
- Commercial apprenticeship (KV or equivalent) or a bachelor's degree in business administration or a related field.
- Several years of relevant professional experience in accounting and administration. Experience with accounting software is required (knowledge of Banana is an advantage).
- Proven ability to work independently with a high degree of accuracy and reliability.
- Strong organizational skills and the capacity to assess priorities, adapt quickly, and switch between tasks while maintaining attention to detail.
- Excellent written and verbal communication skills in English.
- Confidence using digital tools. Experience with CRM systems or Joomla is an advantage.
- A proactive, collaborative mindset and sound professional judgment.
- Comfortable in an operational, hands-on role.
- Swiss citizenship or a valid B/C permit.
Experience in an international academic or non-profit environment is a plus.
Why Join Us?
- A trusted role with significant autonomy within a small and committed international team.
- A professional, collaborative work environment where reliability and initiative are valued.
- Flexible working arrangements with hybrid possibilities.
- Competitive remuneration package, including 25 days holiday and an advantageous contribution pension scheme.
- A central position offering direct exposure to the operations of a European non-profit organization at the intersection of academia, policy, and public awareness.
How to Apply
Apply online using the form below. Only applications matching the job profile will be considered.