Executive Assistant (m/f/d)
Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire an Executive Assistant (m/f/d) immediately or by agreement.
Tasks & Responsibilities:
- Organize and maintain the manager's agenda: Schedule, change, coordinate and prepare all appointments; provide all necessary information to participants.
- Arrange and assist in setting up departmental meetings and participate in organizing global events.
- Manage all incoming and outgoing post and email messages, including:
- Screen, prioritize, and add relevant information to prepare handling by the manager.
- Distribute and file all relevant documents and information.
- Secure follow-up and check deadlines.
- Handle telephone calls and requests.
- Provide administrative support by:
- Coordinating the manager's workflow and maintaining efficient office systems.
- Composing correspondence/reports for own or manager's signature.
- Preparing and finalizing presentations in PowerPoint.
- Updating and tracking delegated tasks to ensure progress meets deadlines.
- Providing backup for other admin personnel.
- Offering administrative support for the B&C global team.
- Organize new employee onboarding and training.
- Create purchase orders and ensure timely payment.
- Provide facility service and arrange travel and accommodation.
- Arrange office facilities.
Must Haves:
- Educational level: Vocational education.
- Excellent communication skills in written and verbal English and German.
- Strong interpersonal skills.
- A "can-do" attitude.
- At least 5 years' experience as an assistant in a business context.
- Excellent skills in MS Office (Word, Excel, PowerPoint, and Outlook).
- Knowledge of SAP (SuccessFactors).
What You Will Be Offered:
- An opportunity to contribute to one of the world's leading pharmaceutical companies.
- Fair and competitive compensation.
- Opportunities for further training and development.
- Free parking.
- A dedicated and supportive team.
- A friendly, family-like atmosphere with a strong team spirit.
- A modern campus with plenty of green spaces and meeting areas.
- A varied job profile.
If you are interested, please apply online using the form below. Please note that only applications matching the job profile will be considered.