Executive Assistant (m/f/d)
Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire an Executive Assistant (m/f/d) immediately or by agreement.
Tasks & Responsibilities:
- Organize and maintain the manager's agenda: Schedule, change, coordinate, and prepare all appointments; provide all necessary information to participants.
- Arrange and help set up departmental meetings and participate in organizing global events.
- Handle all incoming and outgoing post and email messages:
- Screen, prioritize, and prepare relevant information for the manager's review.
- Distribute and file all relevant documents and information.
- Ensure follow-ups and monitor deadlines.
- Manage telephone calls and requests.
- Provide administrative support by:
- Coordinating the manager's workflow and maintaining office systems to efficiently handle paperwork (digital flow).
- Composing correspondence/reports for the manager's signature.
- Preparing and finalizing presentations in PowerPoint.
- Updating and tracking delegated tasks to ensure progress towards deadlines.
- Providing backup for other administrative personnel.
- Supporting the B&C global team administratively.
- Organizing new employee onboarding and training.
- Creating purchase orders and ensuring timely payments.
- Arranging travel and accommodation logistics.
- Coordinating office facilities.
Must Haves:
- Educational level: Vocational education
- Excellent communication skills, both written and verbal, in English and German
- Outstanding interpersonal skills
- A "can do" attitude
- At least 5 years of experience as an assistant in a business context
- Proficient in MS Office (Word, Excel, PowerPoint, and Outlook)
- Knowledge of SAP (SuccessFactors)
What You Will Be Offered:
- An opportunity to contribute to one of the world's leading pharmaceutical companies
- Fair and competitive compensation
- Opportunities for further training and development through temptraining
- Free parking
- A dedicated and supportive team
- A friendly, family-like atmosphere with strong team spirit
- A modern campus with plenty of green spaces and meeting areas
- A varied job profile
If you are interested, please apply online using the form below. Only applications matching the job profile will be considered.