Executive Assistant / Executive Assistante

Executive Assistant - Contract - Palo Alto, CA

Are you ready to become the trusted right hand to a biotech CEO and play a crucial role in driving organizational success? Proclinical is seeking an Executive Assistant to support the CEO of a dynamic biotechnology company specializing in immunology and infectious diseases. This is a fully on-site contract position based in Palo Alto, CA.

Primary Responsibilities

The successful candidate will play a pivotal role in ensuring the smooth operation of executive-level activities, including:

• Calendar management
• Meeting coordination
• Communication with internal and external stakeholders

Skills & Requirements

• Bachelor's degree preferred.
• Proven experience as an Executive Assistant supporting senior leadership.
• Exceptional organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities effectively.
• Proficiency in Microsoft Office and calendar management tools.
• Ability to exercise sound judgment, maintain confidentiality, and thrive in a dynamic biotech environment.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Coordinate internal and external meetings with key stakeholders, investors, and business partners.
• Handle confidential information and sensitive business matters with professionalism.
• Track action items, follow up on priorities, and support special projects and company initiatives.
• Serve as a key point of contact between the CEO and internal teams, external partners, and other stakeholders.

Compensation

$40.00 - $50.00/Hour

If you are interested in this exciting opportunity, please apply online using the form below. Please note that only applications matching the job profile will be considered.

Proclinical is a leading life sciences recruiter focused on finding exceptional talent and matching them with outstanding positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.