Job Vacancy: Part-Time Executive Assistant
We are excited to announce an opening for a part-time Executive Assistant to enhance management support for our leadership team. This pivotal role provides high-level administrative assistance primarily to the Head of HR and the broader Management Team, facilitating the coordination, prioritization, and execution of complex tasks.
Additionally, this position includes extended responsibilities for supporting and coordinating the assistant function, contributing to process improvements and sharing best practices. We are seeking a candidate with a few years of experience in a similar role, who aspires to enhance the efficiency of our senior leaders and contribute to the growth and success of GF.
Your Tasks
- Provide administrative assistance for the Head of HR and their respective teams.
- Manage complex calendars, coordinate meetings, and ensure seamless communication for the Global Head of HR, handling confidential information with discretion.
- Assist with travel arrangements, itinerary planning, and expense claims.
- Prepare documents for executive meetings.
- Organize internal and external meetings, including agenda creation, logistics, and catering.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Combine strategic thinking with hands-on execution by supporting teams in improving work processes and sharing best practices to ensure high-quality operational administrative support.
Your Profile
- Commercial degree or equivalent.
- At least 8 years of experience as an Executive Assistant.
- A high level of service orientation and a hands-on mentality.
- Strong sense of loyalty and trustworthiness.
- Excellent organizational skills with the ability to prioritize effectively.
- Outstanding verbal and written communication skills in English and German.
To apply, please use the form below. Only applications matching the job profile will be considered.