Executive Assistant / Executive Assistante

Executive Assistant (m/f/d)

Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire an Executive Assistant (m/f/d) immediately or by agreement.

Key Tasks & Responsibilities:

• Organize and maintain the manager's agenda: Schedule, change, coordinate, and prepare all appointments; provide necessary information to participants.
• Arrange and assist in setting up departmental meetings and participate in organizing Global events.
• Manage all incoming and outgoing correspondence, including emails:
  • Screen, prioritize, and prepare relevant information for the manager.
  • Distribute and file all relevant documents and information.
  • Ensure follow-up and check deadlines.
• Handle telephone calls and requests, providing administrative support.
• Coordinate the manager's workflow and maintain office systems for efficient management of documents.
• Compose correspondence and reports for the manager's signature.
• Prepare and finalize presentations in PowerPoint.
• Update and track delegated tasks to ensure progress towards deadlines.
• Provide backup for other administrative personnel.
• Support the B&C global team with administrative tasks.
• Organize new employee onboarding and training.
• Create purchase orders and ensure timely payments.
• Provide facility service support.
• Arrange travel and accommodation.
• Manage office facilities.

Must Haves:

• Educational level: Vocational education.
• Excellent communication skills, both written and verbal, in English and German.
• Strong interpersonal skills.
• A "can do" attitude.
• At least 5 years of experience as an assistant in a business context.
• Proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
• Knowledge of SAP (Success Factors).

What You Will Be Offered:

• An opportunity to contribute to one of the world's leading pharmaceutical companies.
• Fair and competitive compensation.
• Opportunities for further training and development through temptraining.
• Free parking.
• A dedicated and supportive team.
• A friendly, family-like atmosphere with a strong team spirit.
• A modern campus with plenty of green spaces and meeting areas.
• A varied job profile.

If you are interested, please apply online using the form below. Please note that only applications matching the job profile will be considered.