Executive Assistant / Executive Assistant

Executive Assistant/Project Coordinator - Contract - Wilmington, DE

Are you ready to become the trusted right hand to senior leaders while driving high-impact projects in the life sciences industry? Proclinical is seeking an Executive Assistant/Project Coordinator to support senior leadership in a dynamic and fast-paced environment.

Primary Responsibilities

The successful candidate will focus on providing high-level administrative and project coordination support, ensuring seamless operations and efficient communication across teams.

Skills & Requirements

• Previous experience supporting Medical Affairs, pharmaceutical, or life sciences teams
• Experience working with Legal and Finance on contracts, vendors, and purchase orders
• Strong SharePoint and project-tracking experience
• At least five years of experience in a similar executive support or project-coordination position
• Experience supporting senior executives within a multinational organization
• Strong calendar, meeting, and email management experience
• Experience coordinating leadership meetings, working groups, and video conferences
• Ability to organize complex business travel and prepare expense reports
• Experience providing logistical support for internal and external events
• Experience supporting budget planning, tracking, and adjustments
• Ability to manage monthly accruals and coordinate with Finance and external agencies

If you are interested in this exciting opportunity, please apply online using the form below. Only applications matching the job profile will be considered.

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