Job Offer: Part-Time Executive Assistant
We are excited to announce an opening for a part-time Executive Assistant to enhance the management support for our leadership team. In this pivotal role, you will provide high-level administrative assistance primarily to the Head of HR, as well as supporting the broader Management Team in coordinating, prioritizing, and executing complex administrative tasks.
This position offers an excellent opportunity for someone with a few years of experience in a similar role, who is eager to make a positive impact on the efficiency of our senior leaders and contribute to GF’s growth and success.
Your Tasks:
- Provide administrative assistance for the Head of HR and their respective teams.
- Manage complex calendars, coordinate meetings, and ensure seamless communication for the Global Head of HR while handling confidential information with discretion.
- Assist with travel arrangements, itinerary planning, and expense claims.
- Prepare documents for executive meetings.
- Organize internal and external meetings, including agenda preparation, logistics, and food & beverage arrangements.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Combine strategic thinking with hands-on execution by supporting teams in improving workflows, sharing best practices, and ensuring high-quality operational administrative support.
Your Profile:
- Commercial degree or equivalent.
- Ideally 8 years of experience as an Executive Assistant.
- A high level of service orientation and a hands-on mentality.
- Strong sense of loyalty and trustworthiness.
- Excellent organizational skills with the ability to efficiently prioritize tasks.
- Above-average verbal and written communication skills in English and German.
Apply online using the form below. Please note that only applications matching the job profile will be considered.