Job Opportunity: Executive Assistant
We are seeking an experienced Executive Assistant to provide comprehensive personal and professional support to the Founder of one of our love brands. By managing a variety of personal tasks and responsibilities, the Executive Assistant will enable the founder to focus their full attention and energy on growing the business. The ideal candidate will be a highly organized and flexible worker with exceptional time management and communication skills.
Key Responsibilities
- Provide flexible, travel-ready support to the Founder in both personal and professional capacities.
- Manage personal arrangements through effective diary and inbox management as required.
- Book and manage complex travel itineraries for both personal and professional purposes.
- Assist in leveraging the Founder’s hospitality network to identify new product placement opportunities within five-star hotels and spas globally, initiating and managing communication with industry contacts.
- Contribute to the development and execution of brand and product concepts inspired by the Founder’s ideas and vision.
- Organize meetings, events, and calls as needed.
- Assist with ad hoc projects and the organization of larger events, ensuring excellence in execution and attention to detail.
- Support with direct filming and staging of the podcast, coordinating with talents and their agents for content and social media.
- Assist with content creation for both the Founder as an individual and the brand, including lifestyle and day-to-day content.
- Manage expenses by collating receipts, coding, and submission.
- Coordinate with the Global EA/PA team to foster strong cross-functional relationships.
- Provide support for personal matters and priorities.
Experience Required
EA/PA experience at the executive level is essential.
Languages
English proficiency is required.
Competencies
- Highly organized with excellent prioritization skills.
- Self-starter capable of working autonomously as well as part of a team.
- Strong verbal and written communication and presentation skills.
- A flexible approach to all aspects of the role and the needs of the business.
- Ability to thrive in complex and evolving situations with adaptability.
- Highly discreet and trusted to handle confidential matters.
- Resilient and calm under pressure.
- Sensitivity to luxury and a keen attention to detail.
- Proven experience in managing executive clientele, providing tailored luxury services with cultural awareness.
- Strong ability to manage internal and external stakeholders globally.
- Skilled in managing complex international travel and logistics.
- Flexibility to travel as required.
Apply online using the form below. Please note that only applications matching the job profile will be considered.