Executive Assistant (m/f/d)
Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire an Executive Assistant (m/f/d) immediately or by agreement.
Tasks & Responsibilities:
- Organize and maintain the manager's agenda: schedule, change, coordinate, and prepare all appointments; provide necessary information to participants.
- Arrange and assist in setting up departmental meetings and participate in organizing global events.
- Manage all incoming and outgoing post and email messages:
- Screen, prioritize, and add relevant information for the manager's review.
- Distribute and file all pertinent documents and information.
- Ensure follow-up and monitor deadlines.
- Handle telephone calls and requests, providing administrative support.
- Coordinate the manager's workflow and maintain office systems to efficiently manage document flow.
- Compose correspondence and reports for personal or managerial signature.
- Prepare and finalize presentations in PowerPoint.
- Update and track delegated tasks to ensure progress against deadlines.
- Provide backup for other administrative personnel.
- Support the B&C global team with administrative tasks.
- Organize new employee onboarding and training.
- Create purchase orders and ensure timely payments.
- Provide facility services and arrange travel and accommodation.
- Set up office facilities as needed.
Must Haves:
- Educational level: Vocational education.
- Excellent communication skills, both written and verbal, in English and German.
- Strong interpersonal skills and a "can do" attitude.
- At least 5 years of experience as an assistant in a business context.
- Proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
- Knowledge of SAP (SuccessFactors).
What You Will Be Offered:
- An opportunity to contribute to one of the world's leading pharmaceutical companies.
- Fair and competitive compensation.
- Opportunities for further training and development through temptraining.
- Free parking.
- A dedicated and supportive team.
- A friendly, family-like atmosphere with a strong team spirit.
- A modern campus with plenty of green spaces and meeting areas.
- A varied job profile.
If you are interested, please apply online using the form below. Only applications matching the job profile will be considered.