Executive Assistant (m/f/d)
Our esteemed client, a leading pharmaceutical company situated in the Fricktal region, is seeking to enhance its team. We invite you to apply online using the form below for the position of Executive Assistant (m/f/d), available for immediate hiring or by mutual agreement.
Tasks & Responsibilities:
- Organize and maintain the manager's agenda: Schedule, change, coordinate and prepare all appointments; provide necessary information to participants.
- Arrange and assist in setting up departmental meetings and organize global events.
- Manage all incoming and outgoing correspondence, including emails:
- Screen, prioritize, and compile relevant information for the manager.
- Distribute and file pertinent documents and information.
- Ensure follow-up on tasks and check deadlines.
- Handle telephone calls and requests, providing administrative support.
- Coordinate the manager's workflow and maintain office systems for efficient document management.
- Compose correspondence and reports for signature.
- Prepare and finalize presentations in PowerPoint.
- Update and track delegated tasks to ensure progress towards deadlines.
- Provide backup support for other administrative personnel.
- Support the B&C global team with administrative tasks.
- Organize onboarding and training for new employees.
- Create purchase orders and ensure timely payment.
- Manage facility services.
- Arrange travel and accommodation logistics.
- Oversee office facilities management.
Must Haves:
- Educational background: Vocational education.
- Excellent communication skills, both written and verbal in English and German.
- Strong interpersonal skills and a positive, "can do" attitude.
- A minimum of 5 years' experience as an assistant in a business context.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
- Knowledge of SAP (Success Factors).
What You Will Be Offered:
- An opportunity to contribute to one of the world's leading pharmaceutical companies.
- Fair and competitive compensation.
- Opportunities for further training and development through temptraining.
- Free parking facilities.
- A dedicated and supportive team environment.
- A friendly, family-like atmosphere fostering strong team spirit.
- A modern campus featuring ample green spaces and meeting areas.
- A varied job profile providing diverse challenges.
Please note that only applications matching the job profile will be considered.