Executive Assistant / Executive Assistant

Executive and Team Assistant at the Strategic Foresight Hub

60%-80%, Zurich, fixed-term

The Strategic Foresight Team sits within the Office of the President, supporting the President in his role as leader of the Institution. We provide strategic and operational services to advance the President's vision and priorities for ETH Zurich, striving to help the ETH Zurich community create holistic visions of tomorrow and connect future thinking with contemporary action.

As our Executive & Team Assistant, you will contribute to various activities, initiatives, and projects, ensuring that ETH Zurich continues to make a meaningful impact on Swiss society and economy in the years to come.

The position is limited until the end of March 2026, with an option to extend.

Project Background

The Office of the President comprises a group of teams, each fulfilling a specific mandate for him while also collaborating across functions. The Strategic Foresight Hub was established in early 2020 as a small yet dynamic team, working on projects that are collaborative both within ETH Zurich and extending into Swiss society.

Job Description

As the Executive Assistant to the Head of Foresight, Dr. Chris Luebkeman, you will:

• Manage the inbox, coordinate the calendar, and organize appointments to ensure smooth daily operations.
• Handle correspondence in both German and English.
• Conduct research, support monthly expense processing, and assist with travel planning.

In your secondary role as Team Assistant for three project managers, you will:

• Provide administrative support and lead team schedule coordination.
• Organize events and maintain the contact database.
• Collaborate with other assistants across ETH Zurich to support the Strategic Foresight Hub as needed.

Profile

• Curiosity drives the way you think and work.
• You have an open-minded, outgoing, and flexible personality.
• You tackle tasks, whether clear-cut or ambiguous, with confidence and independence.
• Service orientation is second nature, even in fast-moving environments.
• Working in an international team excites you.
• You are fluent in both German and English and possess excellent written and verbal skills.
• You bring several years of experience as an executive, management, and/or team assistant.
• Experience in a university, think tank, or strategy consulting environment is a plus.

Workplace

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We Offer

• Your job will have an impact as part of ETH Zurich, which actively contributes to positive societal change while supporting your professional development.
• You will interact with a diverse group of bright minds from various cultures and backgrounds, contributing to their growth.
• Flexible working hours and the option to work remotely.
• We are committed to a sustainable and climate-neutral university.

We Value Diversity

In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity, and nurture a working and learning environment where the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to learn how we ensure a fair and open environment that allows everyone to thrive.

Curious? So Are We!

We look forward to receiving your online application using the form below. Please include the following documents:

• Cover letter
• CV
• Job references

Only applications matching the job profile will be considered.

For further information about the Strategic Foresight Hub, please visit our website. Questions regarding the position should be directed to Mr. Chris Luebkeman at +41 44 632 44 18 or via email at chris.luebkeman@sl.ethz.ch (no applications).

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For recruitment services, the General Terms and Conditions of ETH Zurich apply.

About ETH Zurich

ETH Zurich is one of the world's leading universities specializing in science and technology. We are renowned for our excellent education, cutting-edge fundamental research, and direct transfer of new knowledge into society. With over 30,000 people from more than 120 countries, our university fosters independent thinking and an inspiring environment that encourages excellence. Located in the heart of Europe and establishing connections worldwide, we collaborate to develop solutions for the global challenges of today and tomorrow.