Executive Assistant (m/f/d)
Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire an Executive Assistant (m/f/d) immediately or by agreement.
Tasks & Responsibilities:
- Organize and maintain the manager's agenda by scheduling, changing, coordinating, and preparing all appointments; provide all necessary information to participants.
- Arrange and assist in setting up departmental meetings and participate in organizing global events.
- Manage all incoming and outgoing correspondence, including emails:
- Screen, prioritize, and compile relevant information for the manager's handling.
- Distribute and file all pertinent documents and information.
- Ensure follow-up and check deadlines.
- Handle telephone calls and requests while providing administrative support:
- Coordinate the manager's workflow and maintain office systems to manage paper and digital flow efficiently.
- Compose correspondence and reports for the manager's signature.
- Prepare and finalize presentations in PowerPoint.
- Update and track delegated tasks to ensure progress by deadlines.
- Provide backup support for other administrative personnel.
- Assist the B&C global team with administrative tasks.
- Organize new employee onboarding and training.
- Create purchase orders and ensure timely payments.
- Provide facility services and arrange travel and accommodations.
- Manage office facilities.
Must Haves:
- Educational level: Vocational education.
- Excellent communication skills, both written and verbal, in English and German.
- Strong interpersonal skills with a "can do" attitude.
- Minimum of 5 years' experience as an assistant in a business context.
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
- Knowledge of SAP (SuccessFactors).
What You Will Be Offered:
- An opportunity to contribute to one of the world's leading pharmaceutical companies.
- Fair and competitive compensation.
- Opportunities for further training and development through temptraining.
- Free parking.
- A dedicated and supportive team.
- A friendly, family-like atmosphere with a strong team spirit.
- A modern campus with plenty of green spaces and meeting areas.
- A varied job profile.
If you are interested, please apply online using the form below. Only applications matching the job profile will be considered.