Executive Assistant / Executive Assistant

Executive Assistant (m/f/d)

Our esteemed client is a prominent pharmaceutical company based in the Fricktal region. To strengthen the existing team, we are seeking to hire an Executive Assistant (m/f/d) immediately or by mutual agreement.

Tasks & Responsibilities:

• Organize and maintain the manager's agenda: schedule, change, coordinate, and prepare all appointments; provide all necessary information to participants.
• Arrange and assist in setting up departmental meetings and participate in organizing global events.
• Manage all incoming and outgoing correspondence:
• Screen, prioritize, and prepare relevant information for the manager.
• Distribute and file all pertinent documents and information.
• Ensure follow-up and check deadlines.
• Handle telephone calls and requests.
• Provide comprehensive administrative support:
• Coordinate the manager's workflow and maintain office systems to efficiently manage paperwork (digital flow).
• Compose correspondence and reports for signature by the manager.
• Prepare and finalize presentations in PowerPoint.
• Update and track delegated tasks to ensure progress toward deadlines.
• Provide backup support for other administrative personnel.
• Support the B&C global team with administrative needs.
• Organize new employee onboarding and training.
• Create purchase orders and ensure timely payments.
• Facilitate facility services.
• Arrange travel and accommodation.
• Coordinate office facilities.

Must Haves:

• Educational level: Vocational education.
• Excellent communication skills, both written and verbal, in English and German.
• Outstanding interpersonal skills and a proactive "can-do" attitude.
• Minimum of 5 years' experience as an assistant in a business context.
• Proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
• Familiarity with SAP (Success Factors).

What You Will Be Offered:

• The opportunity to contribute to one of the world's leading pharmaceutical companies.
• Fair and competitive compensation.
• Opportunities for further training and development through temptraining.
• Free parking.
• A dedicated and supportive team.
• A friendly, family-like atmosphere with a strong team spirit.
• A modern campus with abundant green spaces and meeting areas.
• A varied job profile.

If you are interested, apply online using the form below. Please note that only applications matching the job profile will be considered.