Job Purpose
To play a crucial role in maintaining the integrity, confidentiality, and security of the external examination process.
Key Tasks and Responsibilities
As an Exams Invigilator, you will conduct examinations in strict adherence to the regulations and guidelines of Aiglon College and relevant exam boards, including the International Baccalaureate (IB), Joint Council for Qualifications (JCQ), and Cambridge International Education (CIE). Your primary responsibilities include:
- Ensuring all candidates have an equal opportunity to demonstrate their abilities.
- Safeguarding examination materials before, during, and after examinations.
- Preventing potential candidate malpractice and administrative errors.
Invigilator Requirements
Invigilators must:
- Declare any previous invigilation experience and any current maladministration/malpractice sanctions.
- Understand and implement school policies and procedures, especially those related to child safeguarding.
- Confirm availability in advance of major examination periods.
- Maintain a good level of knowledge of current exam board regulations and guidelines by studying all materials provided by the Exams Officer.
- Complete relevant online invigilator training before the start of each new academic year as directed by the Exams Officer.
Main Duties in Detail
Before Examinations
- Report to and be briefed by the Exams Officer prior to each exam session.
- Keep confidential exam question papers and materials secure before, during, and after exams.
- Ensure exam rooms are set up according to the requirements.
- Admit candidates into exam rooms under formal examination conditions.
- Give full attention to conducting the examinations properly.
- Identify and seat candidates according to the required arrangements.
- Distribute the correct question papers and exam materials to candidates.
- Instruct candidates in the conduct of their exams.
- Address candidate questions.
- Start exams.
During Examinations
- Supervise and observe candidates at all times, remaining vigilant throughout examinations.
- Minimize disruption in examination rooms.
- Effectively handle emergencies or irregularities.
- Record and report any incidents or disruptions.
- Complete attendance registers.
- Address candidate inquiries in accordance with regulations.
After Examinations
- Instruct candidates to finish their exams and collect examination scripts and materials.
- Dismiss candidates from the examination room.
- Verify that candidates’ names on scripts match the details on the attendance register.
- Securely return all examination scripts and materials to the Exams Officer.
Other Tasks and Responsibilities
As required, perform additional duties assigned by the Exams Officer, including:
- Supervising candidates with exam timetable clashes between sessions.
- Providing support to candidates with access arrangements (full training will be provided).
- Assisting with other exam-related administrative tasks to maintain question paper security.
- Undertaking any other task which may be reasonably required by the Studies Department.
Understand and implement all school policies and procedures, particularly those relating to safeguarding children and young people. Uphold the ethos of the School at all times.
Person Specification: Exams Invigilator
The qualifications, experiences, and attributes of the post holder must match the specifications below:
Experience and Knowledge
Desirable: Direct experience of invigilation is preferred but not required, as comprehensive training in the role will be provided.
Personal Qualities, Attitudes, and Behaviours
Essential:
- Effective communicator with strong interpersonal skills.
- Ability to work well as part of a team.
- Recognize the importance of a strong safeguarding culture.
- Maintain a confident and reassuring presence in examination rooms.
- Provide clear instructions and manage diverse groups effectively.
- Proficient in the use of IT (email, mobile phone messaging) and willing to learn specific software.
- Aim for competence in the role and an understanding of exam board regulations.
- Reliable, flexible, and available during main examination periods.
- Available to invigilate for full mornings (approximately 08:15 - 13:00) or afternoons (approximately 12:30 - 17:30), or preferably for whole days.
Apply online using the form below. Only applications matching the job profile will be considered.