Job Purpose
To play a crucial role in maintaining the integrity, confidentiality, and security of the external examination process.
Key Tasks and Responsibilities
Conduct examinations in strict adherence to the regulations and guidelines of Aiglon College and the relevant exam boards, including International Baccalaureate (IB), Joint Council for Qualifications (JCQ), and Cambridge International Education (CIE). Ensure all candidates have an equal opportunity to demonstrate their abilities while safeguarding examination materials before, during, and after examinations. Prevent potential candidate malpractice and administrative errors.
Invigilators must:
- Declare any previous invigilation experience and current maladministration/malpractice sanctions.
- Understand and implement school policies and procedures, especially those related to child safeguarding.
- Confirm availability in advance of major examination periods.
- Maintain a good understanding of current exam board regulations and guidelines by studying all materials provided by the Exams Officer.
- Complete relevant online invigilator training before the start of each new academic year as directed by the Exams Officer.
Main Duties in Detail:
Before Examinations:
- Report to and be briefed by the Exams Officer prior to each exam session.
- Keep confidential exam question papers and materials secure before, during, and after exams.
- Ensure exam rooms are set up according to the requirements.
- Admit candidates into exam rooms under formal examination conditions.
- Give full attention to conducting the examinations properly.
- Identify candidates and seat them according to the required arrangements.
- Distribute the correct question papers and exam materials to candidates.
- Instruct candidates in the conduct of their exams.
- Address candidate questions effectively.
- Start exams on time.
During Examinations:
- Supervise and observe candidates at all times, remaining vigilant throughout examinations.
- Minimize disruption in examination rooms.
- Effectively deal with emergencies or irregularities.
- Record/report any incidents, disruptions, or irregularities.
- Complete attendance registers accurately.
- Address candidate questions as per regulations.
After Examinations:
- Instruct candidates on completing their exams and collect examination scripts and materials.
- Dismiss candidates from the examination room once complete.
- Check that candidates’ names on scripts match the details on the attendance register.
- Securely return all examination scripts and materials to the Exams Officer.
Other Tasks and Responsibilities
As required, perform additional duties assigned by the Exams Officer, such as:
- Supervising candidates with exam timetable clashes between sessions.
- Providing support to candidates with access arrangements, including reading and scribing (full training will be provided).
- Assisting with exam-related administrative tasks, such as the 'second pair of eyes check' to maintain question paper security.
- Undertake any other tasks reasonably required by the Studies Department.
- Understand and implement all school policies and procedures, particularly those relating to safeguarding children and young people.
- Uphold the School’s guiding principles and ethos at all times.
Person Specification: Exams Invigilator
The qualifications, experiences, and attributes of the post holder must match the specification below.
Experience and Knowledge:
Desirable - Direct experience of invigilation is preferable but not mandatory, as training in the role and responsibilities of an invigilator will be provided.
Personal Qualities, Attitudes, and Behaviours:
- Effective communicator with strong interpersonal skills.
- Ability to work well as part of a team.
- Recognizes the importance of a strong safeguarding culture and plays a role within it.
- Confident and reassuring presence for candidates in examination rooms.
- Able to provide instructions and manage situations involving diverse groups of people.
- Proficient in the use of IT (able to use email, mobile phone messaging, and confident to be trained in specific software).
- Seeks to achieve competence in the role and maintain a rigorous understanding of exam board regulations.
- Reliable, flexible, and readily available during main examination periods.
- Available to invigilate for whole mornings (approx. 08:15-13:00) or whole afternoons (approx. 12:30-17:30), or preferably for whole days.
Apply online using the form below. Please note that only applications matching the job profile will be considered.