Job Title: Event Coordinator
Location: Lausanne, Switzerland (Hybrid)
Contract type: Full-time
Start date: ASAP
Role Overview
The Event Coordinator supports Project Managers in the planning and delivery of ISU Events, with a focus on Tours, World Cups, and select major championships. As part of ISU’s expanding global presence, the Event Coordinator primarily assists with events held in Asia, particularly in China. Responsibilities include ensuring internal coordination, maintaining timelines, supporting logistical planning, and facilitating knowledge transfer post-event.
Key Responsibilities
Event Support & Coordination
- Track timelines, deliverables, and update event documents.
- Apply ISU event structure and tools in collaboration with the Event Manager.
Communication Management
- Coordinate meetings, calls, and updates between ISU and Local Organizing Committees (LOCs).
- Maintain trackers, folders, and communication flows.
- Coordinate activities across Sport, Commercial, Marketing, and ISU Business functions.
Operational Logistics
- Support services for accommodation, transport, accreditation, and hospitality.
- Assist with internal team travel and vendor coordination.
Budget & Financial Tracking Support
- Assist in quote consolidation, invoice tracking, and expense organization.
On-Site Execution
- Support event delivery on-site as needed, participating in ceremonies, walkthroughs, and stakeholder support.
Post-Event Reporting & Knowledge Transfer
- Contribute to reports and learning consolidation.
Qualifications and Skills
- 2+ years in event coordination or project support, ideally in sports or live events.
- Experience managing timelines, logistics, and stakeholder communication.
- On-site event experience preferred.
- Familiarity with basic budgeting and financial tracking.
- Highly organized, detail-oriented, and proactive.
- Strong communication and teamwork skills.
- Able to work under pressure and adapt quickly.
- Proficient in Microsoft Office; fluent in English (French is a plus).
- Passion for sports and openness to travel and weekend work.
- Fluent in English and Mandarin (French is a plus).
Why Join Us
The Event Coordinator role is an opportunity to gain experience in delivering world-class competitions and to contribute to ISU’s evolving global events model.
Application Process
Apply online using the form below. Only applications matching the job profile will be considered.
Former athletes and skaters are strongly encouraged to apply, as their unique experiences are highly valued. At ISU, we are committed to fostering a diverse, inclusive, and supportive environment where everyone is valued and empowered to succeed.