Admissions Officer Job Description
The Admissions Team plays a vital role within the school, ensuring that prospective families have a seamless and exceptional admissions experience, from their initial enquiry through to enrolment. Admissions Officers are integral to the smooth functioning of the Admissions Team, providing essential administrative support while collaborating with support and teaching staff throughout the school.
This role demands a strong commitment to teamwork and outstanding customer service, ensuring that the needs and priorities of prospective pupils and their families remain central to all decisions. Admissions Officers are expected to embody the school’s Guiding Principles and consistently uphold its ethos and values in every aspect of their work.
Key Tasks and Responsibilities
- Be present during office hours to take calls, reply to emails, and welcome visitors.
- Regularly follow up with prospective families to provide updates, answer queries, and nurture strong relationships.
- Assist with on-campus events such as prospective family visits and the new student arrival programme.
- Conduct tours of the campus for prospective families and other guests when necessary.
- Remain informed about developments, events, and initiatives related to the school and Summer School to facilitate effective communication with prospective families.
- Assist with setting up and supervising entrance tests.
- Ensure that the Admissions Lounge and Offices are clean and orderly at all times.
- Support the Student Ambassador programme.
- Manage the Admissions department’s calendar, coordinating appointments and meetings with appropriate staff and visitors.
- Ensure accurate parent and student data on our systems, making regular updates as necessary and maintaining consistency across department databases.
- Organize and prepare files for new pupils, ensuring the collection of missing documents and drafting correspondence related to new pupil enrolments.
- Assist with correspondence and prepare department reports.
- Support with scholarship and financial assistance agreements and related correspondence.
- Maintain and organize the office electronic filing system.
- Monitor and maintain mailing lists for prospective students and parents according to marketing and recruitment plans.
- Contribute ideas, proofread, and collaborate on the creation of school marketing materials.
- Prepare mailings of promotional material for educational and recruitment events.
- Centralize office supply orders and maintain inventory of all publications.
- Gather feedback from prospective family events to enhance future admissions initiatives.
- Represent the admissions department in meetings with other teams when necessary.
- Take proactive initiatives to improve the admissions experience for prospective families.
- Make travel and accommodation arrangements as required.
- Actively participate in school life.
Other Tasks and Responsibilities
- Understand and implement all school policies and procedures, especially those related to safeguarding children and young people.
- Undertake any other tasks reasonably requested by the Director of Admissions to assist in the smooth running of the team.
- Understand the School’s Guiding Principles and consistently uphold the school's ethos.
Apply online using the form below. Only applications matching the job profile will be considered.