Administrative Coordinator / Administrative Coordinatoress

Administrative & Community Coordinator

40–50 % | With Flair for Organisation, Administration, and Community Coordination

Would you like to play a key role in creating a smooth and supportive experience for patients, colleagues, medical and insurance providers, as well as our community by keeping processes organised, information flowing, and administrative tasks on track?

Your Responsibilities:

• Patient Administration Support: Handling enquiries, maintaining waiting lists, sending and following up, and coordinating administrative processes.
• Insurance Administration: Processing defined procedures and checklists, coordinating documentation, and following up on outstanding items.
• Administrative Coordination with Colleagues: Supporting matters related to office rental, employment contracts, and document reviews, as well as organising workshop and training registrations.
• Website Maintenance: Updating resource links and simple website content, managing event registration.
• Newsletter & Community Communication: Preparing content, gathering information, and coordinating distribution.
• General Organisation: Prioritising and following up on outstanding tasks, documenting procedures, and helping to improve simple processes.

Your Profile:

• Experience in administration, practice management, office management, coordination, or a comparable role.
• Strong organizational and time management skills, with structured and meticulous attention to detail in administrative work.
• Independent working style, able to maintain an overview even when handling multiple topics simultaneously.
• Demonstrates friendly, clear, and professional communication skills for interacting with clients, team members, and community partners.
• Ability to work collaboratively in a multidisciplinary environment and maintain confidentiality.
• Discretion and a strong sense of responsibility when handling confidential information.
• Confident use of digital tools for scheduling, record-keeping, and communication; experience with Microsoft 365, Proton, as well as CMS and newsletter tools is an advantage.
• Excellent English and good German language skills; French is a plus.
• Prior experience in a therapeutic, health care, community services, or non-profit setting is beneficial.

About Us:

C2 Caring2gether is a collective of professionals dedicated to empowering, supporting, and connecting English speakers in Switzerland. The organization offers individual, couples, and group therapy, along with workshops, support groups, body work, training, and supervision opportunities. Services are provided both online and in person, allowing for flexible access to mental health and wellness resources. C2 Caring2gether fosters an inclusive, collaborative environment focused on holistic care and community connection.

As we enter our next phase of growth, we are looking for a reliable, organised, and communicative person who can coordinate our administrative processes and help support our team in their day-to-day work. Applicants can expect to join a multidisciplinary team that values professional growth and high-quality client support.

What We Offer:

• A varied role with a visible impact in a growing mental health and well-being community.
• A structured handover of existing responsibilities, along with the opportunity to gradually streamline and further develop processes.
• Flexible working hours and, depending on work arrangements, the possibility of working remotely for part of the time.
• Being part of a diverse, warm, and engaged team wanting to make a difference in the world, especially for people with international and immigration backgrounds.

Additional Information:

• Workload: 40-50%
• Start Date: By mutual agreement
• Location / Hybrid Working: Bahnhofplatz 7, 2502 Biel/Bienne & occasionally Nyon

Apply online using the form below. Only applications matching the job profile will be considered.