Administrative Assistant / Administrative Assistant

Administrative Assistant at the Department of Mechanical and Process Engineering

20%-40%, Zurich, fixed-term

Prof. Dr. Maria Lukatskaya has been leading the Electrochemical Energy Systems Laboratory since 2020. The laboratory focuses on designing electrochemical processes by engineering electrolytes and interfaces for fast, stable energy storage. Our research explores molecular interactions and charge transfer using advanced spectroscopy to guide the development of superior batteries and supercapacitors.

We are seeking a proactive, solution-oriented, and reliable administrative assistant to support the professor in all administrative and organizational matters, contributing to our group's excellence in research and teaching.

The workload is 20-40%, and the position is initially fixed-term until November 2027, with the possibility of extension.

Job Description

You will be responsible for independently managing the administrative area of our laboratory within the Department D-MAVT. In collaboration with the overarching ETH units, you will support their staff in all administrative and organizational matters.

Your tasks include, but are not limited to:

• Financial planning and oversight, managing research funds, and financial reporting
• Ordering supplies for the lab (ASANA)
• Handling personnel administration and supporting scientific staff as well as guests
• Organizing meetings, seminars, conferences, and business trips
• Performing general secretarial tasks, including correspondence in German and English, and maintaining the website

Profile

• You have several years of experience in a demanding and dynamic administrative environment
• You demonstrate initiative, organizational talent, and an affinity for numbers
• You have experience in independently managing an area of work
• You thrive in teamwork and enjoy collaborating with individuals from diverse cultures
• You are precise and forward-thinking in your work
• You are committed to fostering a strong sense of community and a pleasant working atmosphere
• In addition to fluent German, you possess excellent written and spoken English skills
• You have solid knowledge of modern communication tools and MS Office

Workplace

Your workplace will be in the vibrant and inclusive environment of ETH Zurich, located on the central campus in the ML Building.

What We Offer

• Your role will have a meaningful impact: Become part of ETH Zurich, which not only supports your professional development but actively contributes to positive changes in society
• Engagement in the establishment of a new professorship in an international environment
• A stimulating workplace within an open and appreciative work environment
• A versatile and challenging range of tasks
• Commitment to a sustainable and climate-neutral university
• Numerous benefits, including public transport season tickets, car sharing, a wide range of sports offered by ASVZ, childcare, and attractive pension benefits

We Value Diversity

In line with our values, ETH Zurich promotes an inclusive culture. We advocate for equal opportunities, value diversity, and nurture a working and learning environment that respects the rights and dignity of all staff and students. Visit our Equal Opportunities and Diversity website to learn how we ensure a fair and open environment that fosters growth and excellence.

Curious? So Are We.

We look forward to receiving your online application using the form below. Only applications matching the job profile will be considered.

About ETH Zurich

ETH Zurich is one of the world’s leading universities specializing in science and technology. Renowned for its excellent education, pioneering fundamental research, and commitment to disseminating new knowledge into society, ETH Zurich hosts over 30,000 individuals from more than 120 countries. Our university fosters independent thinking and an environment that inspires excellence. Situated in the heart of Europe, we forge connections globally, working collaboratively to develop solutions for today’s and tomorrow’s challenges.