Administrative Assistant / Administrative Assistant

Administrative Assistant at the Department of Mechanical and Process Engineering

20%-40%, Zurich, fixed-term

Prof. Dr. Maria Lukatskaya has been leading the Electrochemical Energy Systems Laboratory since 2020. The laboratory focuses on designing electrochemical processes by engineering electrolytes and interfaces for fast, stable energy storage. Our research explores molecular interactions and charge transfer using advanced spectroscopy, guiding the development of better batteries and supercapacitors.

We are seeking a proactive, solution-oriented, and reliable administrative assistant to support the professor in all administrative and organizational matters, thereby ensuring the group’s excellence in research and teaching.

The workload is 20-40% and the position is initially fixed-term until November 2027, with the option of extension.

Job Description

You will be responsible for independently managing the administrative area of our laboratory within the Department D-MAVT. Together with the overarching ETH units, you will assist their staff in all administrative and organizational matters. Your tasks will include, among others:

• Financial planning and oversight, management of research funds, and financial reporting
• Ordering for the lab (ASANA)
• Handling personnel administration and supporting scientific staff as well as scientific guests
• Organizing meetings, seminars, conferences, and business trips
• Performing general secretarial tasks, including correspondence in German and English, and maintaining the website

Profile

• You have several years of experience in a demanding and dynamic administrative environment
• You demonstrate initiative, organizational talent, and an affinity for numbers
• You have experience in independently managing an area of work
• You enjoy teamwork and collaborating with individuals from diverse cultures
• You are precise and forward-thinking in your work
• You are committed to fostering a strong sense of community and a pleasant working atmosphere
• In addition to fluent German, you possess excellent written and spoken English skills
• You have solid knowledge of modern communication tools and MS Office

Workplace

Your job with impact: Become part of ETH Zurich, which not only supports your professional development but also actively contributes to positive change in society.

Establishment of a new professorship in an international environment, with an attractive workplace on the central campus in the ML Building.

Expect a versatile and challenging range of tasks alongside an open and appreciative work environment. We are actively committed to a sustainable and climate-neutral university, with numerous benefits including public transport season tickets, car sharing, a wide range of sports offered by ASVZ, childcare, and attractive pension benefits.

We Value Diversity

In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity, and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to learn how we ensure a fair and open environment that allows everyone to grow and flourish.

Curious? So Are We.

We look forward to receiving your online application, which should include the following documents:

• Cover letter
• CV
• Diplomas

Apply online using the form below. Only applications matching the job profile will be considered.

About ETH Zürich

ETH Zurich is one of the world’s leading universities specializing in science and technology. We are renowned for our excellent education, cutting-edge fundamental research, and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, we forge connections globally, working together to develop solutions for the global challenges of today and tomorrow.